Administrative Analyst I/II Job at West Sacramento, Yolo County, California

Administrative Analyst I/II

City of West Sacramento , California

Job Information 


City Manager's Office

Mid Level


$64,404.00 - $95,388.00 Annually

Application Deadline 


05/17/2021 11:59 PM PDT

Recruitment Type 

Open Competitive


The Administrative Analyst position in the City Manager’s Office will primarily provide coordination of research and writing of grant proposals funded by state, federal, and other agencies on behalf of all departments in the City; other duties may also include: supporting the City's communications efforts; research/analysis/management of special projects as assigned by the Assistant City Manager; and general administrative support/project management for the Port of West Sacramento and reporting to the Port Chief Operations Officer (the Port of West Sacramento is managed as a division of the City Manager’s Office). This position requires strong written and verbal communication skills. The essential duties include the following:

• Lead the City’s efforts in analyzing, evaluating and tracking potential grant opportunities funded by state, federal, and other agencies and researching, writing and submitting grant proposals.
• Identify compliance issues and (if feasible) resolve issues of grant eligibility; provide technical direction and leadership for departments in the ways and means of obtaining funding.
• Establish and coordinate regular outreach and communication with funding partners and ensure appropriate follow-up.
• Prepare written reports for management/executive staff/City Council/Port Commission
• Make presentations to City Council, Port Commission, boards and public groups
• Represent the City Manager’s Office in a variety of meetings pertaining to assigned activities and projects
• Perform related duties as assigned 

Preference will be given to candidates with two or more years of progressively responsible experience in the public or private sector performing technical and professional duties in support of grant activities, and who possess a 4-year degree in public administration, business administration, economics, political science or a similar field. Candidates with strong communication skills are preferred.

An official City of West Sacramento application form must be filled out, in its entirety. It is
the applicant's responsibility to explain his/her qualifications fully and clearly. In addition,
applicants must submit a resume and complete the required supplemental questionnaire.
Incomplete information on the application, resume and/or supplemental questionnaire may
be cause for disqualification. Application packages will be reviewed and screened for
qualifications. Additional screening criteria will be developed based on the supplemental


Administrative Analyst I -

Administrative Analyst II -

Examples of Duties / Knowledge & Skills

EXAMPLES OF ESSENTIAL FUNCTIONS:  (Illustrative Only):  Management reserves the right to add, modify, change or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. 

  • Assists management staff in developing and implementing special programs and/or studies.
  • Makes recommendations for revisions in programs, policies, or procedures.
  • Receives and attempts to resolve problems or concerns from the general public or other City departments.
  • Maintains statistics and other department or program related records.
  • Administers, coordinates, and promotes the activities or special programs unique to the department assigned.
  • Prepares purchase orders and track department and/or program expenditures.
  • Assists with budget preparation and monitoring.


Minimum qualifications & Requirements

Administrative Analyst I
EDUCATION AND EXPERIENCE:  Any combination of training and experience which would provide the required knowledge and skill.  A typical way to obtain the required knowledge and skill would be:
Education:  Sixty (60) college semester units.
Experience:  Two (2) years of full-time experience in a private or public agency in the area of general administration, program promotion, or high level clerical.  An additional two (2) years of experience as described above may be substituted for each thirty (30) units of the educational requirement.  A Bachelor's Degree may be substituted for the entire experience requirement.
LICENSES AND CERTIFICATES:  If assigned duties require driving, possession of a valid Class "3" or "C" California driver's license.
Administrative Analyst II

EDUCATION AND EXPERIENCE:  Any combination of training and experience which would provide the required knowledge and skill.  A typical way to obtain the required knowledge and skill would be:
Education:  A Bachelor's degree from an accredited college or university with major coursework in public administration, business administration or related field.
Experience:  Four (4) years of full time increasingly responsible administrative and analytical experience in a private or public agency.  An additional two (2) years of experience equivalent to that of an Administrative Analyst I may be substituted for each sixty (60) units of the educational requirement.

Supplemental information

WORKING CONDITIONS:  May serve as staff to a commission; may travel from site to site; travel to attend a variety of meetings; may attend off-hour meetings.
PHYSICAL DEMANDS:  Mobility to work in a standard office environment, use standard office equipment, and attend off-site meetings.  On an intermittent basis, sit at a desk for long periods of time; intermittently walk, stand, bend, squat, twist, and reach while performing office duties; mobility to occasionally traverse uneven terrain; periodically standing, stooping, bending, climbing and kneeling to perform inspections; on occasion, may be required to work in exposure to weather.  Manual dexterity to use standard office equipment and supplies and small tools and to manipulate both single sheets of paper and large document holders (manuals, binders, etc.); vision to read handwritten and printed material and a computer screen; hearing and speech to communicate in person and by telephone; ability to lift and carry items weighing up to 25 pounds such as files, manuals, or small tools and equipment for distances up to 50 feet.
ENVIRONMENTAL ELEMENTS:  Employees work in an office environment with moderate noise levels, controlled temperature conditions and no direct exposure to hazardous physical substances.  Employees may occasionally work in a field environment including inclement weather conditions.  Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing department guidelines, policies and procedures.


1110 W Capitol Ave # 3

West Sacramento, CA 95605