$65,601.62 - $79,739.17 Annually
03/08/2021 05:00 PM PST
THE CITY OF VALLEJO
The City of Vallejo is located in Solano County and has a population of approximately 121,000 residents. Vallejo is a rapidly changing, highly diverse community located midway between the cities of San Francisco and Sacramento. It is a friendly, active waterfront community that attracts innovative, hardworking people and takes great pride in its 148-year history and maritime heritage. Residents of Vallejo are situated to take advantage of the best of what the area has to offer. Golf, museums, performing arts, boutique shopping, brewpubs and a wide selection of restaurants are all available in Vallejo. Residents and visitors alike enjoy Vallejo's delightful historical downtown area, weekly downtown farmer's market, and beautifully restored Victorian homes and business facades. Vallejo is also home to Six Flags Discovery Kingdom, one of America's only combination wildlife, oceanarium and theme parks.
The Vallejo Fire Department consists of 108 employees, who are staffed between Administration, Suppression, EMS, Training, and Fire Prevention Sections. The Department averages 14,000 calls per year and boasts two of the more active engine companies in the state.
Administration is comprised of the Fire Chief, Deputy Fire Chief, Executive Secretary, and Administrative Analyst, who work closely together to manage operations and provide support to staff. This small section is responsible for liaising with other County and State fire agencies, payroll, budget, purchasing, implementing policies and procedures, grant management, general HR, working with other departments to respond to Freedom of Information Act (FOIA) requests, and more.
Fire Suppression Section
Fire Suppression has a staff of 97, including Firefighter-Paramedics, Engineers, Captains, and Battalion Chiefs. The staff are spread across three different shifts and six different stations to ensure City coverage to citizens 24/7. Each engine company is supervised by the shift Captain, who is supervised by a Battalion Chief.
The Fire Training Section is responsible for providing continuous training and education to internal members; overseeing the Department's three-year Apprenticeship program, running the Apprentice Recruit Academy, and managing the Emergency Medical Services (EMS). Training staff consists of one Battalion Chief and a Fire Captain.
Fire Prevention Section
The Fire Prevention Section is responsible for conducting fire/life safety inspections, plan checks and permits, fire reports and investigations, brush clearance, public education and outreach programs. The Fire Prevention Section staff consists of a Prevention Manager, two Fire Inspectors, and one Secretary.
This recruitment is being conducted to fill one full-time vacancy. The list established by this recruitment may be used to fill future full-time, part-time, limited term, and temporary vacancies for up to one year.
The Vallejo Fire Department is seeking dynamic candidates for their Executive Secretary (Confidential) position.
The ideal Executive Secretary (Confidential) candidate will be an outstanding communicator with at least three years of increasingly responsible secretarial experience, who can manage multiple projects and tasks on tight timeframes and coordinate the schedule and office of the Fire Chief with tact discretion. The perfect candidate will be a quick thinker who is detailed-oriented and able to demonstrate creative thinking and problem solving.
While not required, formal or informal supervisory experience and some college level course work in in business administration or related field is highly desirable. City of Vallejo or public agency experience is preferred.
The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.
Work is performed in a typical office environment. (1) Mobility: frequent use of keyboard; frequent sitting for long period of time; occasional bending or squatting. (2) Lifting: Frequently up to 10 pounds; occasionally up to 25 pounds. (3) Vision: constant use of overall vision; frequent reading and close-up work; occasional color and depth vision. (4) Dexterity: frequent repetitive motion; frequent writing; frequent grasping, holding, and reaching. (5) Hearing/Talking: frequent hearing and talking, in person and on the phone. (6) Emotional/Psychological: frequent decision-making and concentration; frequent public and/or coworker contact; occasional working alone. (7) Environmental: frequent exposure to noise.
The Recruitment & Selection Process
1. Applications are due by 5:00 P.M. on Monday, March 8, 2021. Applicants must submit a completed City of Vallejo online application, including all responses to the Supplemental Questionnaire (Resume/Cover Letter Optional), by the posted deadline in order to be considered.
2. Applications will be screened for overall qualifications the week of March 8, 2021
3. Applicants who are found to be the best qualified will be invited to participate in an online skills assessment the week of March 8, 2021. The most qualified applicants from the online skills assessment will have their supplemental responses scored by subject matter experts.
4. Supplemental responses will be scored by subject matter experts the week of March 15, 2021. The most qualified applicants from the scoring of the supplemental questions will be invited for an Oral Panel Interview via Zoom conference.
5. Oral Panel Interviews are tentatively scheduled to take place the week of March 29, 2021. Candidates who are successful in the assessment process will be placed on the Register of Eligibles (eligible list). Candidates will then be referred at the Department’s discretion. The Department will conduct all final interviews and make the final candidate selection for this position.
555 Santa Clara St
Vallejo, CA 94589