City of St. Helena , California
$55,077.00 - $66,947.00 Annually
09/28/2020 at 5:00 PM or 100 Applicatants
09/28/2020 05:00 PM PDT
The City of St. Helena has an exciting opportunity to fill a full-time position in the Public Works Department. This is a great opportunity to become part of a team of dedicated individuals that take pride in serving the local community.
The Public Works Administrative Assistant receives general supervision from administrative and/or management staff. May exercise technical and functional supervision over assigned office support staff.
Examples of Duties: (include but are not limited to the following)
Knowledge, Abilities, and Skills:
Standard office and administrative policies and procedures; City codes and ordinances, including zoning, alcohol and building permit requirements; depending on assignment, knowledge of accounting, clerical, construction, legal and computer terminology may be required; basic principles of mathematics; applicable federal, state and local laws, codes and regulations; methods and techniques of scheduling work assignments; methods and techniques for record keeping and report preparation and writing; proper English, spelling and grammar; occupational hazards and standard safety practices; office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases.
Provide general clerical support to a specialized work unit; read, understand and review documents for accuracy and relevant information; use applicable office terminology, forms, documents and procedures in the course of work; read, understand and explain plans, maps, aerial photos, drawing, reports, applications, construction documents and specifications; learn the policies, procedures and guidelines of the department to which assigned in a timely manner; maintain accurate office files; make accurate arithmetic calculations in the receipt of moneys; compose correspondence or documents; meet critical deadlines; deal successfully with the public, in person and over the phone; courteously respond to community issues, concerns and needs; attend evening meetings as required; perform mathematical calculations quickly and accurately; interpret, explain and apply applicable laws, codes and regulations; read, interpret and record data accurately; organize, prioritize and follow-up on work assignments; work independently and as part of a team; make sound decisions within established guidelines; analyze complex issues, and develop and implement appropriate responses; follow written and oral directions; observe safety principles and work in a safe manner; exercise excellent customer service in dealing with the public and other City staff; communicate clearly and concisely, both orally and in writing; establish and maintain effective working relationships with those contacted in the course of work.
Operate office equipment including computers and supporting word processing, spreadsheet, and database applications.
Education and/or Experience:
Any combination of education and experience that has provided the knowledge, skills and abilities necessary for a Public Works Administrative Assistant. A typical way of obtaining the required qualifications is graduation from High School or possession of a GED , eighteen months of general clerical experience involving extensive customer service, with direct experience in a Public Works function such as recruitment, job safety, compensation and benefits, or training and development.
Possession of, or the ability to obtain, a valid class C California driver’s license.
Job Description URL:
Distinguishing Characteristics: the Public Works Administrative Assistant is the full working level classification in which incumbents are expected to independently perform the full scope of assigned duties. Incumbents perform a full range of office and administrative support duties, including lead responsibilities over assigned staff, organization and coordination of work load, maintenance of a calendar, scheduling of appointments, preparation of reports, project management documentation, permit and license issuance, agenda materials, resolutions, and ordinances.
*St. Helena Miscellaneous Employees have agreed to a one-year 5% salary reduction through a 13-day unpaid furlough for Fiscal Year 2020-21, deferred compensation match has been suspended for FY 2020-21, and step increases have been suspended for FY 2020-21.
Open Until Filled
First Review: Monday, September28, 2020
Tentative Interview Date: Thursday, October 22, 2020
Application and Selection Procedure:
To apply please go to https://www.calopps.org/st-helena/job-20038960 to submit the following:
Please note: you will complete the application and supplemental questionnaire with the application process on Calopps.org and will upload your resume and cover letter. Failure to submit all four required documents will be considered an incomplete application and will not be considered for this position.
All resumes will be reviewed to select those applicants whose training and experience most closely match the requirements of this position. A limited number of qualified applicants possessing the most desirable qualifications may be invited to participate in the subsequent phase of the evaluation process which may include interviews, written exercises, or simulated work problems. Note: Meeting the minimum qualifications does not guarantee advancement in the selection process.
No location specified