Buyer I/II Job at Santa Cruz, Santa Cruz County, California

Buyer I/II

City of Santa Cruz , California


Job Information 

Full-Time

Finance

Mid Level

Salary/Wage 

$58,164.00 - $82,620.00 Annually

Application Deadline 

Continuous

01/21/2021 05:00 PM PST

Recruitment Type 

Open Competitive

Details 

The above salary represents the regular salary for this position.  However, as a result of the financial impact to the City from the coronavirus pandemic, a 10% salary reduction and corresponding furlough is in effect through June 25, 2021 and will be re-evaluated prior to that date.

The current vacancy is in the Finance Department.  The eligibility list established from this recruitment may be used to fill other Buyer I/II vacancies during the life of the list.  The eligibility list established from this recruitment is valid for up to one year from the date established unless the list is extended or abolished by the Human Resource Director.

Under general supervision, the Buyer I/II promotes the most effective use of City’s funds in the procurement of materials, supplies, services, and equipment for City departments and establishes and manages city-wide purchase contracts and performs related duties as assigned.


Recruitment #21-024

Selection Timeline: (Note: The following process may be changed as deemed necessary by the Human Resources Director.)
 
  • On Thursday, 01/21/21 recruitment will close. All application materials must be received by the Human Resources Department by 5:00 pm; postmarks are not accepted.  (Please note: HR office will be closed through 01/03/21.) To apply, submit:
  1. Application - online application only.  Resumes are not accepted in lieu of filling out the application form completely.  Click the Apply button to begin the online application process.
  2. Response to supplemental questions - will be a primary tool in the evaluation of your qualifications for this position. Any work experience described here must also be included in your employment history on the main application.
  • Week of 01/25/21 and 02/1/21:  Applications will be competitively screened based on the minimum qualifications for this position.  The examination process may include an interview, written exam, and/or performance exam.  Candidates will be notified of their status in the recruitment once all applications have been reviewed. 

 

Typical Duties
(May include, but are not limited to, those duties listed below.)
  • Produces requests for bids and proposals including development of bid specifications.
  • Evaluates and analyzes bids and proposals for conformance to specifications, quality and suitability.
  • Prepares, processes, evaluates, recommends, and awards contracts in compliance with standard public purchase practices and related city ordinances and procedures.
  • Implements and manages contracts.
  • Researches and develops cooperative purchasing opportunities.
  • Supervises and coordinates the City’s purchasing card program.
  • Organizes and directs the disposal of surplus goods and materials.
  • Performs market research, including product or service availability.
  • Works with departments during emergency response to assure department procurement methods are correct, to accurately compile expenses, to maintain emergency response contracts, to source vendors, and to do other related tasks as needed.
  • Performs research and surveys to determine the City needs and usage of various commodities.
  • Interviews and corresponds with vendors and sales representatives for product or service information.
  • Evaluates vendor and product performance as necessary and makes appropriate recommendations.
  • Performs cost and suitability analysis of various commodities.
  • Expedites orders when necessary.
  • Maintains the Purchasing Division’s web sites and maximizes retrieval of information.
  • Assists with the development and revision of Purchasing documents, procedures, and forms; makes recommendations for system improvements.
  • Responsible for tracking and recordkeeping systems for procurements and contracts.
  • Researches customer service problems and makes recommendations for resolution.
  • Supervises, trains and evaluates assigned staff.
  • Keeps informed on current trends and practices in public purchasing.
  • Prepares written reports as required.
  • Performs other related duties that may be reasonably expected as part of this classification.

 

WORKING CONDITIONS

Position requires prolonged sitting, standing, walking, reaching, twisting, turning, kneeling, bending, squatting and stooping in the performance of daily activities.  The position also requires grasping, repetitive hand movement and fine coordination in using a computer keyboard. Additionally, the position requires far vision and near vision in reading written reports and work related documents.  Acute hearing is required when providing phone and personal service.  The need to lift, drag, and push files, paper and documents weighing up to 25 pounds also is required. Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodations.

 
Minimum Qualifications

The minimum qualifications for Education, Experience, Knowledge, Skills and Abilities are the following:

 

Education and Experience: 

Buyer I

  • Bachelor’s degree from an accredited college or university in business, public administration, marketing or related field; and
  • One (1) year of experience in public or private purchasing.

 

                                          OR

 

  • Five (5) years of experience in public or private purchasing.

 

Buyer II

  • Bachelor’s degree from an accredited college or university in business, public administration, marketing or related field; and
  • Two years of experience in purchasing, one of which must be in the public sector working as a buyer.

                                                      OR 

  • Six (6) years of experience in purchasing, two (2) of which must be in the public sector working as a buyer.

  

Knowledge:

 

  • Standard public purchasing practices, laws, regulations, policies, and procedures related to public sector purchasing.
  • Specification writing, commodity markets, market practices, pricing methods, contracts and sales as applied to purchasing transactions, bid evaluation methods, and negotiation practices.
  • Effective research methods.
  • Economics as they relate to the purchasing of supplies and commodities purchased by the City.
  • Standard accounting practices and budgetary controls.
  • Business writing including English usage, grammar, spelling, vocabulary, and punctuation.
  • Office practices, methods and equipment.
  • Software programs related to the work, including financial, spreadsheet, word processing, and database applications.
  • Data management and record keeping techniques.
  • Business mathematics.

 

Abilities:

  • Write technical specifications and contracts.
  • Source vendors.
  • Conduct value/cost analyses and negotiate purchasing contracts.
  • Perform effective contract management.
  • Read, interpret, explain and properly apply rules, regulations, laws, policies and procedures.
  • Conduct effective market research.
  • Use complex software effectively and efficiently.
  • Supervise, motivate, train and evaluate staff.
  • Efficiently coordinate multiple projects.
  • Organize priorities and exercise sound judgment within established guidelines.
  • Read, interpret and record a variety of data, including data related to purchasing, various industries and the economy as a whole.
  • Communicate clearly and concisely, both orally and in writing.
  • Work independently and as a team member.
  • Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
  • Use tact, initiative, prudence, and independent judgment within general policy and legal guidelines in difficult customer relations situations.
  • Observe safety principles and work in a safe manner.

 

Licenses and Certificates: 

None required

 

DESIRABLE QUALIFICATIONS

  • Possession of purchasing certification, such as CPPB, CPPO, or CPSM.
  • Experience with procurement software.
  • Experience in web site development.

 

Career Ladder
  • Buyer I/II
  • Purchasing Assistant

Location 

No location specified

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