Analyst I/II Job at San Jose, Santa Clara County, California

Analyst I/II

City of San Jose , California

Job Information 



Mid Level


$71,219.20 - $94,452.80 Annually

Application Deadline 


01/15/2021 11:59 PM PST

Recruitment Type 

Open Competitive


About the Department
The Housing Department is seeking to fill one temporary Analyst I/II position. The temporary position is currently funded through June 30, 2021.

The City of San José, the Capital of Silicon Valley, is one of the nation's best-managed cities and one of the top 10 cities in which to live, work, and do business. Moreover, San José is the center of cultural, government, and economic activity for the region.  The employees of the City of San José have embraced the following values:  Integrity, Innovation, Excellence, Collaboration, Respect, and Celebration.  The City's Housing Department is seeking an individual whose values align with the values of the City's employees.

The City of San José Housing Department is a leader in affordable housing and homelessness response. Its mission is to strengthen and to revitalize our community through housing and neighborhood investment. The Housing Department is committed to creating and supporting a diverse work environment with a staff that values inclusion. The Housing Department has an operating budget of approximately $14.2 million annually and 88 employees.

For FY 2020-21, the Department will receive $14.9 million in formula funding from the U.S. Department of Housing and Urban Development as a participating jurisdiction, in addition to HUD competitive grants of HOPWA-PSH and HOPWA-VAWA. The Department’s Grants Management Team currently administers approximately $40 million in active grant agreements for federal funds, plus State and local funding sources. The Team is working to rapidly respond to the community’s COVID-19 needs by redirecting existing federal awards, redirecting $27.7M in one-time State funding for homelessness response contracts, and committing $41 million in new CARES Act awards with more funding anticipated.

Positions & Duties

Please note that applications are currently not accepted through CalOpps or any other third party job board application system. To apply, applicants must complete an application via the City of San Jose’s website at  

The Housing Department is seeking qualified Analysts who will focus on effective grants management using several funding sources: the U.S. Department of Housing and Urban Development (HUD) entitlement programs (CDBG, ESG, HOME, HOPWA); the State of California; and local funds. Many of the contracts relate to homeless response and/or a prioritization of formerly homeless residents for other programs such as tenant-based rental assistance. Some contracts also fund community development infrastructure programs such as the installation of community WiFi networks, City-installed physical infrastructure such as Green Alleyways, and minor repair programs for low-income single family homes.

This position is responsible for delivering high-quality services to implement the funding process, contracting with awarded agencies, and assisting the agencies to design their programs and successfully provide needed services in a way that meets compliance requirements for the various federal, state, and local funding sources that the team administers. Additionally, this position will facilitate procurements, conduct presentations to community-based organizations, and will work closely with the Homeless Response Team.

This position may administer both public service and community infrastructure agreements. Duties include: developing and negotiating contracts, monitoring grant compliance, training grantee staff on funding requirements, monitoring performance and program outcomes, ensuring timely and accurate payments to grantees, responding to HUD audit requests for information, and some presentations to internal and external stakeholders.

Grants analysts are required to develop and maintain excellent working relationships with external organizations and other City departments. They are also responsible for writing clear, accurate, and grammatically-correct reports, correspondence, and City Council memos.

Analysts’ work is inherently detail-oriented, so the ability to learn and follow extensive program rules is extremely important. Ideal candidates should be clear, accurate, and reliable oral communicators who are comfortable working independently but also collaboratively as part of a positive, high-energy team. Analysts’ work is also high volume, fast-paced, with shifting priorities so the ability to maintain focus, be adaptable, and flexible is highly desired. In addition, given the vitally important work that the Grants Management Team is doing to provide funding to organizations that serve vulnerable community members during the COVID-19 crisis, the ideal candidate for this position will be able to excel in a fast-paced environment with changing priorities, and will have personal values that align with the Department’s objectives of serving the community.

Key Responsibilities of the position will include the following:

- Implementing the funding process

- Facilitating procurements

- Evaluating funding applications

- Providing technical assistance to awarded agencies

- Contracting and negotiating with awarded agencies

- Monitoring compliance requirements at the federal, state, and municipal levels

- Reviewing invoices and processing reimbursement requests

- Tracking payments by funding source

- Training grantee staff and departmental staff

- Report writing, correspondence, Council memos

- Following construction-related procurement procedures

This position may prepare, attend, and lead presentations at evening community meetings.

The actual salary shall be determined by the final candidate’s qualifications and experience. In addition to the starting salary, employees in the Analyst I/II classification shall also receive an approximate five percent (5%) ongoing non-pensionable compensation pay.  

This recruitment may be used to fill multiple positions in this, or other divisions or departments. If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment.


The ideal candidate will possess the following competencies, as demonstrated in past and current employment history.  Desirable competencies for this position include:

  • Job Expertise - Demonstrates knowledge of and experience with applicable professional/technical principles and practices, Citywide and departmental procedures/policies and federal and state rules and regulations.  
  • Communication Skills - Effectively conveys information and expresses thoughts and facts clearly, orally and in writing; demonstrates effective use of listening skills and displays openness to other people's ideas and thoughts.  
  • Analytical Thinking – Approaching a problem or situation by using a logical, systematic, sequential approach.  
  • Collaboration – Develops networks and builds alliances; engages in cross-functional activities.  
  • Customer Service – Demonstrates the ability to anticipate customers' needs and deliver services effectively and efficiently using professional demeanor.  
  • Decision Making - Identifies and understands issues, problems, and opportunities; uses effective approaches for choosing a course of action or developing appropriate solutions.  
  • Fiscal Management – Understands the relationship of the budget and resources to the strategic plan; complies with administrative controls over funds, contracts, and procurements.  
  • Problem Solving - Approaches a situation or problem by defining the problem or issue; determines the significance of problem; collects information; uses logic and intuition to arrive at decisions or solutions to problems that achieve the desired outcome.  

Minimum Qualifications

Education: A Bachelor's Degree from an accredited college or university.  Experience as a Staff Specialist with the City of San José may be substituted for the education requirement on a year for year basis.

Experience: Analyst I: None.

Analyst II: Two years of increasingly responsible professional staff analytic or administrative experience conducting studies, organizing and analyzing data, and preparing reports, recommendations, or conclusions for a functional area in budget, finance, grant administration, organizational analysis, general administration, or human resources.

Employment Eligibility: Federal law requires all employees to provide verification of their eligibility to work in this country. Please be informed that the City of San José will NOT sponsor, represent, or sign any documents related to visa applications/transfers for H1-B or any other type of visa which requires an employer application.

Selection Process

The selection process will consist of an evaluation of the applicant's training and experience based on the application and responses to the Job Specific Questions. Only the candidates whose backgrounds best match the position will be invited to proceed in the selection process. Additional phases of the selection process will consist of one or more interviews, one of which may include a practical/writing exercise.

You will be prompted to answer the following job-specific questions during the online application process.  Please note that there is a 4,000-character limit, including spaces, for each text response.

  1. Do you have experience in grant management? If yes, please describe your experience. Include your role and any experience relating to federal grants (i.e., CDBG, HOME, HOPWPA, ESG, or City CARES), managing and monitoring of awarded projects, reviewing reimbursement requests, and any knowledge of fiscal and budget processes.
  2. Do you have experience in contract management? If yes, please describe your role and include any experience relating to contract negotiations, development, and brokering a contract until execution.
  3. Do you have experience in managing a complex project that involved multiple phases?  If yes, please describe the project, your role and detail how you planned the project from conception to completion.
  4. Do you have experience making changes to a process or program that are no longer working? If yes, please describe your experience, and include your approach to implementing the change and the final outcome.

You must answer all job-specific questions in order to be considered for this vacancy or your application will be deemed incomplete and withheld from further consideration.

If you have questions about the selection or hiring processes, please contact Jordan Pascual at

Additional Information
-Link to Benefits page 

-Link to Department website 

Please note that applications are currently not accepted through CalOpps or any other third party job board application system. To apply, applicants must complete an application via the City of San Jose’s website at   

The application deadline is 11:59 PM on Friday, January 15, 2021.  Please allow adequate time to complete the application and submit before the deadline or the system may not save your application. If your online application was successfully submitted, you will receive an automatic confirmation email to the email address you provided.  IF YOU DO NOT RECEIVE THE CONFIRMATION, please email and we will research the status of your application. Please contact Human Resources at (408) 535-1285, or if you have any questions.

 Job: General Administration
Organization: Housing
Schedule: Full-time
Employee Status: Regular
Job Type: Standard
Job Posting: Dec 22, 2020, 1:15:22 PM
Minimum Salary: 71,219.20
Maximum Salary: 94,452.80
Bargaining Unit 1: Municipal Employees' Federation



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