Associate Architect/Structure Designer Job at San Jose, Santa Clara County, California

Associate Architect/Structure Designer

City of San Jose , California

Job Information 


Public Works

Mid Level


$96,470.40 - $122,137.60 Annually

Application Deadline 


12/07/2020 11:59 PM PST

Recruitment Type 

Open Competitive


Associate Architect/Structure Designer - Public Works - (2001089)

About the Department 

 The Department of Public Works is responsible for delivering capital improvement projects for a wide variety of City facilities and infrastructure, maintaining City facilities and fleet assets, facilitating, and regulating development activities, and providing animal care and services.

The department is committed to high-quality service, collaborating with the community, and providing an excellent environment in which to work.  We strive to constantly demonstrate the City values of Integrity, Innovation, Excellence, Collaboration, Respect, and Celebration, and seek employees who do the same.

About the Division:

The City Facilities Architectural Services Division of the Public Works Department manages the delivery of Capital Improvement Program (CIP) Projects, relating to public infrastructure and facilities, such as parks, trails, community centers, libraries, fire stations, police facilities, and many other City-owned facilities for the residents of San Jose.

The Division consists of approximately 40 professional project managers, which include Architects, Landscape Architects, Civil, Mechanical, Electrical, and Structural Engineers whose primary responsibility is to achieve project goals and objectives through resource management, facilitating project solutions, and coordination with internal/external stakeholders or agencies.

Positions & Duties

The City Facilities Architectural Services (CFAS) Division of the Department of Public Works is currently seeking to fill multiple Associate Architect positions. Professional licensing is desirable but not required (premium pay of 1.5% is available for licensed employees). Under the direction of a Senior Architect, the Associate Architect manages projects and is responsible and accountable for the effective and efficient project management of CIP Projects through all phases of the project.  This position will act as the single point of contact for project coordination including design, scope of work, cost estimating, contract administration, budgets, and schedules.  

The actual salary shall be determined by the final candidate’s qualifications and experience.  In addition to the starting salary, employees in the Associate Architect classification shall also receive an approximate five percent (5%) ongoing non-pensionable compensation pay. 

Key Responsibilities:

    The Associate Architect project management duties include, but are not limited to:

  • Interacts with various City departments on the development of the capital improvement project, including scope of work, schedule, and budget, as well as effectively communicating project status with stakeholders
  • Conduct meetings and presentations to committees, approval agencies, clients and the general public
  • Provides technical advice and assistance to other City departments, engineers, architects, and contractors for conformance with City policies and guidelines
  • Prepares technical reports and other documentation, designs, drawings, specifications
  • Analyzes/solves complex architectural problems/issues to ensure compliance with regulatory and performance standards and specifications; ensuring quality assurance, risk management, regulatory compliance and permitting is properly executed
  • Prepares and writes memos and reports on public works projects for City management and the public
  • Utilizes project controls, tracking, and reporting using Capital Project Management System (CPMS) or other project management software
  • Prepares and monitors project costs ensuring projects meet budget constraints; updating and ensuring the project stays on schedule
  • Reviews consultant and in-house work for aesthetics including layout, massing, hierarchy, vocabulary, rhythm, placement, color, and choice of materials
  • Prepares and writes consultant agreements, negotiates consultant design fees and verifies that the fees are appropriate with the scoped services
  • Reviews plans, and specifications prepared by consultants to ensure conformity to project program requirements, building codes and ordinances.
  • Manages construction contracts, conducts pre-bid meetings, evaluates bidders and conducts pre-construction meetings
  • Manages the work of consultants and contractors through the development of project requirements including; project strategies, budget, schedule, and compliance with City policies, procedures, design and construction standards, regulations and codes
  • Negotiates/modifies contracts, resolve claims and disputes

The ideal candidate will possess a high level of professionalism, excellent customer service skills and a strong work ethic.  The position requires excellent judgment, initiative, perseverance, integrity, organizational skills, flexibility, and written and verbal communication skills.  The ideal candidate must have extensive experience in the delivery of capital improvement projects.


The ideal candidate will possess the following competencies, as demonstrated in past and current employment history. Desirable competencies for this position include:

  • Job Expertise: Demonstrates knowledge of and experience with applicable codes, ordinances and permits governing design and construction of municipal capital improvement projects, performance of architectural research, analysis of results and development of appropriate recommendations; Citywide and departmental procedures/policies; and federal and state rules and regulations. 
  • Communication Skills: Communicates and listens effectively and responds in a timely, effective, positive, and respectful manner; written reports and correspondence are accurate, complete, current; well-organized, legible, concise, neat, and in proper grammatical form.
  • Customer Service: Demonstrates the ability to anticipate customers' needs and deliver services effectively and efficiently using professional demeanor.
  • Project Management: Ensures support for projects and implements agency goals and strategic objectives.
  • Reliability: Completes quality work assignments in a timely and efficient manner; fulfills responsibilities and maintains confidentiality as appropriate.
  • Change Management: Demonstrates support for innovation and for organizational changes needed to improve the organization's effectiveness; facilitates the implementation and acceptance of change within the workplace.
  • Initiative: Exhibits resourceful behaviors toward meeting job objectives; anticipates problems, is proactive, and avoids difficulties by planning ahead; displays willingness to assume extra responsibility and challenges; pursues continuing education opportunities that promotes job performance.
  • Leadership: Leads by example; demonstrates high ethical standards; remains visible and approachable and interacts with others on a regular basis; promotes a cooperative work environment, allowing others to learn from mistakes; provides motivational supports and direction.
  • Teamwork & Interpersonal Skills: Develops effective relationships with co-workers and supervisors by helping others accomplish tasks and using collaboration and conflict resolution skills.


Minimum Qualifications:

Any combination of training and experience equivalent to:

  1.   Education:  A Bachelor’s Degree from an accredited college or university in Architecture or closely related field.
  2.   Experience:  Three (3) years of increasingly responsible professional work experience in the field of Architecture or a closely related field.
  3.   Acceptable Substitutions: Acceptance by the State of California for professional registration testing may be substituted for the degree requirement. Proof of acceptance must be provided at the time of application.
  4.   Certification or License:  Possession of a valid California driver’s license.

Employment Eligibility:  Federal law requires all employees to provide verification of their eligibility to work in this country. Please be informed that the City of San Jose will not prepare or file a labor condition application with the Dept. of Labor.

Selection Process:

The selection process will consist of an evaluation of the applicant's training and experience based on the application, resume, cover letter, and answers to the job-specific questions. You must answer all job-specific questions and complete the Education/Work History section of the application in order to be considered for this vacancy. Only the candidates whose backgrounds best match the position will be invited to proceed in the selection process.  Additional phases of the selection process will consist of one or more interviews - one of which may include a practical/writing exercise.

In the form of a Cover Letter, briefly describe how your education and experience makes you the best candidate for this position. The cover letter should be no more than two pages in length (single spaced and at least 10-pt font).  This response will also be used to evaluate the candidates' writing skills.  Attach the cover letter and a current resume to the application or it will be deemed incomplete and withheld from further consideration. Please be sure to include in the cover letter your experience in the following areas:

  1.         Describe your experience in the planning and designing of buildings.
  2.         Describe your experience in the preparation, management, and administration of consultant agreements and/or construction contracts.
  3.         Describe your experience managing budgets and schedules.
  4.         Describe your experience with desktop publishing and computer aided drafting software. Indicate what types of software you have used and the projects you have prepared.
  5.         Describe your experience working in a team to achieve a common goal.

Please note that applications are currently not accepted through CalOpps or any other third party job board application system. To apply, applicants must complete an application via the City of San Jose’s website at   

If you have questions about the duties of these positions, the selection or hiring processes, please contact April Hanson by email at

Additional Information 

    Link to Benefits page

    Link to Department website

    California Equal Pay Act

 The application deadline is 11:59 PM on Monday, November 30, 2019. Please allow adequate time to complete the application and submit before the deadline or the system may not save your application.If your online application was successfully submitted, you will receive an automatic confirmation email to the email address you provided.  IF YOU DO NOT RECEIVE THE CONFIRMATION, please email and we will research the status of your application.  Please contact Human Resources at (408) 535-1285, or if you have any questions. 

Job: Engineering Architectural
Schedule: Full-time
Employee Status: Regular
Job Type: Standard
Job Posting: Nov 6, 2020, 4:36:58 PM
Minimum Salary: 96,470.40
Maximum Salary: 122,137.60
Bargaining Unit 1: Association of Engineers and Architects



No location specified