Senior Contracts Analyst Job at San Francisco, San Francisco County, California

Senior Contracts Analyst

City and County of San Francisco , California


Job Information 

Full-Time

Technology

Mid Level

Salary/Wage 

$104,598.00 - $127,114.00 Annually

Application Deadline 

Continuous

No Application Deadline

Recruitment Type 

Open Competitive

Details 

Company Description

The Department of Technology (DT) is the centralized technology services provider within San Francisco City and County government, delivering technology infrastructure and services to more than 28,000 employees and over 800,000 citizens.  The department has an annual operating budget of over $130M and contains over 240 employees.  Core service areas include: Technology Architecture & Security, Technology Service Delivery & Management, Client Services & Project Management Office, Public Safety Systems & Wiring, Technology Administration, Policy & Governance, and Public Communications

Job Description

The Contracts Team manages all procurement activities for the department.  We are a service-oriented and dynamic group consisting of seven procurement and contracting experts, managing 1000+ contracts and/or Purchase Orders (POs) per year. Since DT adopted the Shared Services model, we have negotiated and managed dozens of citywide technology contracts, making technology procurement in the City faster, more reliable, and at a lower cost.  In addition, we actively manage our suppliers and contracts to ensure vendor performance, and coordinate cross-department knowledge sharing on technology procurement. 

We are seeking a self-motivated, diligent and result-oriented Senior Contracts Analyst to facilitate preparation of Requests for Proposals (RFPs) and contracts and purchase orders (POs).  The Senior Contracts Analyst will report to the Strategic Sourcing Manager and will be responsible for drafting RFPs and contracts, negotiating for lower costs and better terms, and helping hold the vendors accountable for performance according to the contracts/POs, while ensuring compliance to all the regulations, policies, and other requirements in the City.

Essential Job Duties and Functions:
The position includes the following responsibilities:

  • Coordinates preparation of purchase orders, contracts and other procurement documents (e.g., RFPs) to meet DT Division and Department business requirements, and ensure that they are moved efficiently through the City’s complicated procurement process.
  • Works with City Attorney, Risk Management and other subject matter experts to develop and insert appropriate legal protections in contracts, as warranted.
  • Maintains, updates and improves procurement and contract management policies and procedures, including templates, training materials and SharePoint pages for DT staff.  Develop a knowledge base of negotiating strategies and best practices.
  • Updates the contract management database of all executed contracts. Maintains a repository for draft documents for access and review by Department and Division stakeholders.
  • Coordinates and facilitates a citywide Technology Procurement Forum, enabling knowledge sharing across multiple City departments on technology procurement.

Work Location
Incumbent will conduct the majority of work at the Department of Technology, 1 South Van Ness Ave 2nd Floor, San Francisco, CA, 94103.  However, there may be situations where the incumbent will be required to work at other sites throughout the City of San Francisco as necessary.

Nature of Work
Incumbent must be willing to work a 40-hour week (8:00am-5:00pm Monday to Friday) as determined by the department.  Travel within San Francisco may be required. Telecommuting options are available upon appointing officer’s approval. Telecommuting options are available upon appointing officer’s approval.

Qualifications

1. Possession of a graduate degree (Master's degree or higher) from an accredited college or university and three (3) years of full-time equivalent experience performing professional level analytical work as described in Note A: OR

2. Possession of a graduate degree (Master's degree or higher) from an accredited college or university with major college coursework as described in Note B and two (2) years full-time equivalent experience performing professional level analytical work as described in Note A; OR

3. Possession of a baccalaureate degree from an accredited college or university and four (4) years full-time equivalent experience performing professional level analytical work as described in Note A; OR

4. Possession of a baccalaureate degree from an accredited college or university with major college coursework as described in Note B and three (3) years full-time equivalent performing professional level analytical work as described in Note A

SUBSTITUTION: Applicants may substitute up to 2 years of the required education with additional qualifying experience in budget analysis, financial analysis and reporting, legislative/policy analysis, or contract/grant administration. One year (2000 hours) of additional qualifying experience will be considered equivalent to 30 semester units/45 quarter units.

Notes on Qualifying Experience and Education:

A. Qualifying professional-level analytical experience must be in one or more of the following functional areas: complex budget analysis, development and administration; complex financial/fiscal analysis and reporting; development of complex contracting systems and administration of competitive bid processes and complex contractual agreements; development and evaluation of complex management/administrative policy; complex grant administration and monitoring; complex program evaluation and planning; complex legislative analysis; complex economic analysis; or other functional areas related to the duties of positions in Class 1823, where the primary focus of the job is complex professional-level analysis for evaluation, recommendation, development and implementation of major programs and functions of department/organization. Analytical experience equivalent to the duties of Class 1822 is considered qualifying.

B. Coursework applicable to a baccalaureate or higher degree in specialized subject matter areas such as public or business administration, management, business law, contract law, public policy, urban studies, economics, statistical analysis, finance, accounting or other fields of study closely related to the essential functions of positions in Class 1823.

Desirable Qualifications:

  • Experience in contract planning,  strategic sourcing, contract negotiations and post-award contract & vendor management;
  • Knowledge and experience in IT Procurement (Hardware, Software, Networks and Telecommunications) or IT Project Management;
  • Direct experience with civil service/government work or a large organization;
  • Proficient in Microsoft Suite applications (including SharePoint, Excel, Word, and Outlook)
  • Ability to multi-task and meet deadlines
  • Excellent written and verbal communication skills

Note: 

1. Medical Testing: Prior to appointment, eligible candidates must successfully pass the TB testing process. 

2. Security Clearances & Background Investigations: Positions in this classification may require that successful candidates who become eligible for appointment may be required to go through a background investigation to determine the candidate’s suitability for employment in this classification. Factors considered in the investigation may include employment history, use of illegal/controlled substances. Reasons for rejection based on this investigation may include, but not limited to: applicable convictions, repeated or serious violations of the law, inability to accept supervision, inability to follow rules and regulations, falsification of application materials and/or other relevant factors. Failure to obtain and maintain security clearance may be basis for termination. 

Verification: Applicants may be required to submit verification of qualifying education and experience at any point in the application and/or departmental selection process. Written verification (proof) of qualifying experience must verify that the applicant meets the minimum qualifications stated on the announcement. Written verification must be submitted on employer’s official letterhead, specifying name of employee, dates of employment, types of employment (part-time/full-time), job title(s), description of duties performed, and the verification must be signed by the employer. City employees will receive credit for the duties of the class to which they are appointed. Credit for experience obtained outside of the employee’s class will be allowed only if recorded in accordance with the provisions of the Civil Service Commission Rules. Experience claimed in self-employment must be supported by documents verifying income, earnings, business license and experience comparable to the minimum qualifications of the position. Copies of income tax papers or other documents listing occupations and total earnings must be submitted. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at http://sfdhr.org/index.aspx?page=456.

Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco. 

Additional Information

Appointment Type: Permanent Exempt (PEX) - Full Time, this position is excluded by the Charter from the competitive civil service examination process and shall serve at the discretion of the appointment officer.

Compensation:  $104,598 - $127,114 annually

How to Apply:

  • Applicants are encouraged to apply immediately as this recruitment may close at any time, but not before December 31, 2021 at 11:59PM.
  • Important:
    • Your application MUST include a resume.  To upload, please attach using the "additional attachments" function.

You may contact Connie Poon via email at Connie.Poon@sfgov.org with questions regarding this opportunity.

Late or incomplete submissions will not be considered. Mailed, hand delivered or faxed documents/applications will not be accepted.

Right to Work:

All persons entering the City and County of San Francisco workforce are required to provide verification of authorization to work in the United States.  Please be informed that the Department of Technology will not sponsor visa applications/transfer.

Conviction History
Employee Benefits Overview
Equal Employment Opportunity
Benefits

All your information will be kept confidential according to EEO guidelines.

CONDITION OF EMPLOYMENT:  All City and County of San Francisco employees are required to be vaccinated against COVID-19 as a condition of employment.  For details on how it is applicable to your employment, please click here.

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.

Location 

One South Van Ness Avenue, 4th Floor

San Francisco, CA 94103