Administrative Analyst Job at San Francisco, San Francisco County, California

Administrative Analyst

City and County of San Francisco , California


Job Information 

Full-Time

Homelessness and Supportive Housing

Mid Level

Salary/Wage 

$7,224.00 - $8,782.00 Monthly

Application Deadline 

Continuous

No Application Deadline

Recruitment Type 

Open Competitive

Details 

Applicants are encouraged to apply as soon as possible as this announcement will remain open until a sufficient candidate pool has been attained. The earliest it may close is 5:00 p.m. on Friday, February 5, 2021.

We Value Equal Employment Opportunity!

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.

Who We Are
Through the provision of coordinated, compassionate, and high‐quality services, the Department of Homelessness and Supportive Housing (HSH) strives to make homelessness in San Francisco rare, brief, and one time. The Department provides assistance and support to homeless and at‐risk youth, adults and families to prevent imminent episodes of homelessness and end homelessness for people in San Francisco. Services including outreach, homelessness prevention, emergency shelter, drop‐in centers, transitional housing, supportive housing, short‐term rental subsidies, and support services to help people exit homelessness. For more information about the department, please visit our website.

What We Do
San Francisco is a pioneer in homeless services and a leader in providing supportive housing as a permanent exit from homelessness. The Department of Homelessness and Supportive Housing (HSH), founded in 2016, is a national leader in the movement to end homelessness by developing a coordinated, equity-driven, client-focused system of compassionate services while piloting innovative models, and implementing best practice solutions with measurable results. HSH’s Homelessness Response System (HRS) oversees and implements a system of care that serves 14,000 people daily. Major programs include: street outreach and service connection through the Homeless Outreach Team (SFHOT); 3,000-bed shelter system for adults and families including shelters for members of the LGBT community and survivors of domestic violence; Navigation Centers that provide temporary shelter to chronically homeless individuals using a low-barrier entry model; rapid rehousing rental subsidies for families, adults, seniors and transitional aged youth; the Problem Solving/Diversional programs including the Homeward Bound program which has helped 11,000 individuals return to stable housing in their city of origin; and robust supportive housing programs over 8,000 units which provide permanent housing and services to formerly homeless individuals and families.

Appointment Type
Temporary Exempt (TEX), this position is excluded by the Charter from the competitive Civil Service examination process and incumbents are considered “at will” and shall serve at the discretion of the Appointing Officer. This position has an anticipated duration of six (6) months, with the possibility to extend depending on the Department’s needs.

What You’ll Be Doing
Under general direction, the Contracts team Administrative Analyst conducts important, public, analytical work that has substantive impact on the Department’s clients through grants and contracts. A significant portion of the work of the Department of Homelessness and Supportive Housing is provided through contracts, and the development and administration of these contracts makes a real difference to our clients. This position’s work will include, but is not limited to, participating in a robust procurement schedule, developing, processing and managing contractual agreements and grants; participating in comprehensive process analyses; and communicating clearly at all stages of contract development with multiple stakeholders, from internal program colleagues and leadership to community partner organizations.

The position includes the following responsibilities:

  • Supports the mission, vision and core values of the Department of Homelessness & Supportive Housing

  • Works with sensitive and complex contracts that have a significant impact on our clients 

  • Leads procurement as part of an active procurement schedule, including conducting competitive solicitations, reviews and selection processes, including receipt and review of bids/proposals, negotiation with potential contractors/vendors, and review/processing of approvals 

  • Manages contractual agreements with single and multiple funding sources 

  • Participates in the Contract team’s development of effective and efficient contracts processes that improve services to our clients 

  • Ensures compliance with the City Charter, Administrative Code, and financial policies 

  • Cultivates and maintains positive, productive working relationships with internal and external stakeholders 

  • Demonstrates outstanding level of customer service with internal and external partners 

  • Reviews and approves invoices as part of the contract management process 

  • Maintains quality controls for contract and grant practices 

  • Participates in the Department’s annual nonprofit monitoring program 

  • Prepares clear, comprehensive memos and reports as needed, with appropriate supporting documentation 

  • Performs other duties as required

Please note that this position may require overtime as needed during periods of high need, e.g. end of the fiscal year, periods of a high volume of new grants/contracts and/or amendments.

Minimum Qualifications

  1. Possession of a graduate degree (Master's degree or higher) from an accredited college or university; and one (1) year full-time equivalent experience performing professional-level analytical work, as described in Note A; OR
  2. Possession of a graduate degree (Master's degree or higher) from an accredited college or university with major coursework as described in Note B; OR
  3. Possession of a baccalaureate degree from an accredited college or university, and two (2) years full-time equivalent experience performing professional-level analytical work as described in Note A; OR
  4. Possession of a baccalaureate degree from an accredited college or university with major coursework as described in Note B and one (1) year full-time equivalent experience performing professional-level analytical work as described in Note A;

Substitution
Applicants may substitute up to 2 years of the required education with additional qualifying experience in budget analysis, financial analysis and reporting, legislative/policy analysis, or contract/grant administration. One year (2000 hours) of additional qualifying experience will be considered equivalent to 30 semester units/45 quarter units.

Notes on Qualifying Experience and Education
A. Qualifying professional-level analytical experience must be in one or more of the following functional areas: complex budget analysis, development and administration; complex financial/fiscal analysis and reporting; development of complex contracting systems and administration of competitive bid processes and complex contractual agreements; development and evaluation of complex management/administrative policy; complex grant administration and monitoring; complex program evaluation and planning; complex legislative analysis; complex economic analysis; or other functional areas related to the duties of positions in Class 1822, where the primary focus of the job is complex professional-level analysis for evaluation, recommendation, development and implementation of major programs and functions of department/organization. Analytical experience equivalent to the duties of Class 1820 is considered qualifying.

B. Coursework applicable to a baccalaureate or higher degree in specialized subject matter areas such as public or business administration, management, business law, contract law, public policy, urban studies, economics, statistical analysis, finance, accounting or other fields of study closely related to the essential functions of positions in Class 1822.  

Desirable Qualifications
The stated desirable qualifications may be used to identify job finalists at the end of the selection process when candidates are referred to hiring.

  • Outstanding written and oral communication skills and the ability to communicate with diplomacy and conduct meetings with various stakeholders, both within and outside of the department. 
  • Exemplary attention to detail.
  • Excellent organizational skills.
  • Ability to manage time and workload proactively and effectively. 
  • Knowledge of contracts and grants, contracting processes and contracting systems.

Applicants must meet the minimum qualification requirement by the final filing date unless otherwise noted.

One year full-time employment is equivalent to 2,000 hours (2,000 hours of qualifying work experience is based on a 40 hour work week). Any overtime hours that you work above 40 hours per week are not included in the calculation to determine full-time employment.

How To Apply

Applications for City and County of San Francisco jobs are only accepted through an online process. Visit www.jobaps.com/sf to register an account (if you have not already done so) and begin the application process.

CLICK ON APPLY LINK TO LEARN MORE.

Location 

One South Van Ness Avenue, 4th Floor

San Francisco, CA 94103

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