The City of Salinas is accepting applications for Human Resources Technician. This recruitment is to establish an eligibility list for future vacancies. Oral Board interviews will be held remotely via Zoom video communications.
SPECIAL INSTRUCTIONS: All applicants must provide proof of high school diploma/GED (proof of completion of higher education if substituting for one year of experience) AND a typing certifcate reflecting 45 net words per minute, valid within the last twelve months, at the time of application or submit to the Human Resources Department prior to the closing date. Self-administered typing exams are not accepted. Applications are incomplete without the required documents.
Summary of Duties: Under general supervision, the Human Resources Technician provides support, assistance, and general administration for the Human Resources staff and public inquiries. Performs Human Resources tasks including benefits, enrollment, payroll and daily customer service.
Distinguishing Characteristics: This is an entry level position in the Human Resources department. Performs routine human resources tasks with set methods and standards. Provides support and assistance for other staff and is able to manage and answer public inquires.
- Essential Job Functions
- Performs a wide range of administrative tasks for the Human Resources department; assists with new hires and employee updates, manages documents for benefits and enrollments, ensures accuracy in reporting and documentation, and maintains good communication with all City employees
- Assists the public in person and over the phone; answers questions, directs inquiries to the appropriate area, and provides information regarding open positions, status of applications, and general employment process
- Reviews, reconciles, and monitors health and benefit bills for employees; submits and requests checks in order to ensure coverage is not lost; works with multiple departments to ensure benefits administered by other parties are paid and applied
- Performs and manages new employee intake process for the City; schedules appointments, performs LiveScan, submits information to the Department of Justice, monitors submission, and maintains confidentiality
- Administers the New World System; performs changes to benefits, contributions, employee status, and personal information ensuring accuracy; processes personal action forms
- Creates and runs business analytic reports for the Human Resources Director, the Department, and various bargaining units; submits job openings and labor turnover numbers to the US Department of Labor
- Performs payroll duties; ensures timecards are submitted appropriately and entered efficiently; gains approvals and signatures for payroll
- Administers and manages the tuition reimbursement monies that have been allocated for education; receives appropriate paperwork for reimbursement, inputs correct information into employee file, gathers appropriate approvals and signatures, creates purchase orders, and follows the tuition reimbursement process
- Assists with proctoring written exams, facilitating interviews, and Oral Board sit ins; compiles testing and interviewing materials, handles logistics, and answers questions regarding the interview process; coordinates training events
- Performs other duties as assigned
Typical Decisions: The incumbent will make daily decisions regarding Human Resources office organization. Must understand confidentiality and be able to handle employee files, information, resources, and facilitation.
- Minimum Qualifications
- Health benefits including medical, dental, and vision
- Principles of office management, organization, and employee development
- Applicable Federal, State, and local laws and regulations
- Modern office methods and procedures
- Spreadsheet, electronic mail, and word processing applications and presentation software
- Understanding the organization and operation of the City and its relationships to outside agencies
- Interpreting, analyzing, and explaining governmental policy and procedures
- Preparing accurate, concise, and professional reports
- Accurately typing at a speed of 45 words per minute.
- Learn and use related software and computer programs
- Communicate effectively both verbally and in writing
- Establish and maintain effective working relationships with City staff, public agencies, community organizations, and the general public
Education: High School Diploma or GED
Experience: Three years of increasingly responsible experience in office support work including time entry and/or payroll, two of which are in the Human Resources environment. College education of one (1) year or greater in Human Resources, or related field may be substituted for one year of office support work
Licenses and Certifications: Possession of a valid California Driver's License
- Supplemental Information
Physical Demands and Working Conditions: This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment; vision to read printed materials and a computer screen; hearing and speech to communicate in person and over the telephone. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to twenty-five pounds.
Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.
The above statements are intended to describe the general nature and level of work being performed and are not intended to be an exhaustive list of all responsibilities, duties and skills which may be required.
VETERAN’S PREFERENCE: A veteran is defined in accordance with California Government Code 18540.4. In order to exercise this preference, the veteran must submit the City’s Veteran’s Preference Application (found here: https://www.cityofsalinas.org/sites/default/files/departments_files/human_resources_files/veteranspreferencepolicy.pdf (Download PDF reader)) and provide a copy of the DD-214 form at time of application as proof of military status. Failure to submit the required forms will be deemed a waiver of veteran's preference. Military veterans shall be given preference in initial appointment to City service. Further details can be obtained from the Human Resources Department, at 831-758-7254.
SELECTION PROCESS: Applicants’ qualifications will be evaluated based on the information provided on the employment application. The exam process may consist of an application appraisal, oral interview, performance exam and/or written exam. The City reserves the right to use alternate testing procedures if deemed necessary. CITY COMMUNICATION REGARDING THE SELECTION PROCESS WILL BE VIA E-MAIL. PLEASE ENSURE THAT YOU HAVE ACCESS TO THE E-MAIL ON YOUR APPLICATION. Finalist interview/assessment will be held with the City of Salinas.
EQUAL OPPORTUNITY EMPLOYER
The City of Salinas does not discriminate based on race, color, national origin, ancestry, sex, religion, sexual orientation, age, disability, marital status, political affiliation, or any other non-merit factor. The City of Salinas makes reasonable accommodation for qualified individuals with a disability. Individuals requiring any accommodation in order to participate in the testing process must inform the Human Resources Director in writing no later than the final filing date stated in this job announcement. Requests for accommodation should include an explanation of the type and extent of accommodations needed to participate in the selection process and/or to perform the duties of the job for which they have applied. EEO Utilization Report is available for candidate review upon request.
SALARY STEPS: Appointments are normally made at the first step. Consideration is given for increase to the second step after successful completion of a six-month probationary period. (Employees appointed at a higher step will be eligible for consideration for the next step after one year, providing they successfully complete a six-month probationary period.)
For questions, please contact Patricia Peñaloza, Senior Human Resources Analyst, at (831) 758-7416 or email@example.com.