Budget Administrator Job at Richmond, Contra Costa County, California

Budget Administrator

City of Richmond , California

Job Information 



Senior Level


$8,117.00 - $9,868.00 Monthly

Application Deadline 


05/11/2021 05:00 PM PDT

Recruitment Type 

Open Competitive


Under general direction, the Budget Administrator coordinates, plans, organizes, trains and provides technical assistance and directs the preparation and execution of all budgets, the City's Five Year Capital Improvement Plan, all non-departmental revenue estimates, Financial Reviews and Financial Forecasts, and does related duties as required
This is a single position, management classification responsible for overseeing and participating in the development and continued updating of the City's budgets, and providing financial information and analyses to executive management and the City Council.

Duties include but are not limited to the following: 

  • Plans,organizes, directs, and coordinates the City's budget processes.

  • Forecasts revenues and expenditures for the City's General Fund and formulates recommendations to the Finance Director and the City Manager.

  • Prepares the Finance Departments' and all non-departmental budgets.

  • Reviews, analyzes and edits all budget submissions. Assists departments as needed by providing training and technical expertise in budget preparation.

  • Prepares financial and budgetary materials for City Manager and Council Budget Review Sessions, public hearings and Council meetings; participates in development of financial planning strategies; directs and/or performs compilation of data.

  • Reviews and approves, within delegated authority limits, requests for budgetary changes, travel and training and contractual services by City departments staffs and/or directors during the fiscal year.

  • Plans, organizes and directs preparation and presentation of Mid-year and Third Quarter Financial and Budget Reviews for the City Council.

  • Conducts complex budgetary and financially oriented research, studies, and reports.

  • Monitors all the City's long-term debt from issuance, and/or refunding through maturity.

  • Oversees and monitors wire transfers, interest payments, tax levies for the assessment districts, and fiscal agent fees.

  • Works with City Department Heads in planning Capital Project Budgets to be funded with Grant Funds.  Oversees and monitors grant activities to ensure compliance with grantor agency's policies and regulations. Maintains database of current information regarding funding sources (Federal, State, Non-Profit Grants, etc.).

  • Supervises, evaluates, and trains subordinate employees.

 Minimum Qualifications:


Thorough knowledge of: the principles and practices of governmental accounting and budgeting; financial analysis; financial control systems and methodology.

General knowledge of: the laws, rules and regulations that apply to local government fiscal operations; sources of revenue and expenditures typical of local government; principles and practices of public administration including budgeting, program planning, and evaluation; automated financial systems; preparation of narrative, statistical, and technical reports; methods and techniques of formal presentations; principles and practices of supervision; group dynamics.

Ability to: use and operate automated financial information systems and spreadsheet and word processing software in a windows environment; plan, organize, and administer a budget cycle; review, analyze, apply, and explain complex laws, regulations, technical and complex financial information, and data, and subsequently draw logical conclusions; understand and apply the principles and practices of accounting and budgeting to municipal government; interpret complex regulations and policies, and make formal and informal presentations.
Completion of a B. A. degree in Accounting, Finance, Public or Business Administration or a closely related field from an accredited college or university; AND five (5) years of progressively responsible experience with financial and/or budgetary systems which would demonstrate  the above knowledge and abilities, INCLUDING at least two (2) years of supervisory experience. 


A Master's Degree or CPA may be substituted for one year's experience.

Possess a valid California Driver License or have access to another form of personal transportation.

 Additional Information:

TO APPLY: Each applicant must apply online by fully completing the City of Richmond Employment Application and attaching copies of any required education or certification by 5:00 p.m. on the final filing date. Incomplete applications may be rejected. 

APPLICATION SCREENING: Screening of applicants will be performed by Koff and Associates. Completed Employment Applications will be initially evaluated based on job-related qualifications criteria, with a secondary screening for the better qualified applicants taking place via phone call. Having all of the minimum qualifications does not guarantee advancement to the next step in the recruitment. (QUALIFYING ONLY).

PANEL INTERVIEW: A limited number of better-qualified candidates will be asked to participate in a panel interview (WEIGHTED 100%). An Employment List will be established and each candidate must receive a passing score of 70% or above in order to be placed on the list. Having all of the minimum qualifications does not guarantee placement on the Employment List. Following the establishment of the Employment List, candidates will be referred to the Hiring Manager for a final interview.

Panel interviews are tentatively scheduled for the week of June 9, 2021. 

EMPLOYMENT LIST:  A ranking of "A" (Best Qualified), "B" (Well Qualified), or "C" (Qualified) is required to achieve a position on the Employment List.  This Employment List will be in effect for a maximum of two (2) years; however, the list may be canceled, without notice, after six (6) months.

IMMIGRATION REFORM CONTROL ACT:  In compliance with the Immigration Reform Control Act of 1986, individuals offered employment by the City of Richmond will be required to show documentation of eligibility to work in the United States as a condition of employment.

NON-DISCRIMINATION POLICY:  The City's policy prohibits discrimination against any applicant on the basis of race, color, age, physical or mental disability, religion, creed, sex, sexual orientation, or national origin.


450 Civic Center Plaza

Richmond, CA 94804