Administrative Assistant Job at Pittsburg, Contra Costa County, California

Administrative Assistant

City of Pittsburg , California

Job Information 


Enterprise Services

Mid Level


$21.41 - $26.03 Hourly

Application Deadline 


10/21/2020 05:00 PM PDT

Recruitment Type 

Open Competitive


The City of Pittsburg seeks a part-time ADMINISTRATIVE ASSISTANT for the Environmental Services Department's Pittsburg Marina.

*The current vacancy is a part-time regular position (24 to 30 hours/week). Benefits for part-time employees are prorated.  Work is weekends with some work hours during the week.

The Administrative Assistant is a journey level class in the office support series.  Incumbents perform a full range of professional office and administrative support duties.  Those duties include providing administrative support to Waterfront Operations such as answering phones, data entry on a computer, providing information regarding waterfront services to all customers in a courteous and responsive time frame, taking customer complaints, filing, accepting accurate cash/credit card payments for services, reviewing/updating customer accounts, renting out kayaks/paddle boards to customers, watching security monitors for activity on marina, using the radio equipment to communicate to various parties for issues/emergencies, assisting with marketing flyers for events, and performing other related work.  Incumbents are expected to use professional judgment and skill in the performance of assignments, which are subject to review, by supervisors.  An experienced individual with exceptional customer services skills and strong office and computer skills is desirable. 

Ideal Candidate for Administrative Assistant

  • Comfortable working on a waterfront with various weather conditions and marina office on the water that may sway
  • Must be reliable and able to work weekends
  • Great interpersonal skills and customer service skills on the phone, in person, and in writing
  • Strong attention to detail
  • Able to lift, pull, and push objects that may weigh up to 50 lbs. such as kayaks
  • Demonstrates excellent written and verbal communication skills
  • Able to work in a team environment
  • Strong mathematical skills
  • Relevant office/computer skills to use a variety of equipment such as computers, fax, and various software programs
  • Ability to type at least 40 net words per minute
  • Eager to learn and able to be trained on obtaining CPR certification, providing kayak/paddle board instructions, and other safety measures and procedures
  • Knowledge of marinas, deltas, and boating is desirable but not required
  • Creative software (i.e. Photoshop, Publisher, etc.) to help with Marina marketing desirable but not required

Tentative Oral Board Panel Examination: November 5, 2020

About the Marina Operations/Waterfront
The Pittsburg Marina, is located between the Sacramento and San Joaquin rivers. The Marina has 575 berths, occupies approximately 38 acres, and includes both a motorized and non-motorized public launch ramp, as well as an ADA accessible kayak launch ramp. The Marina vicinity also includes the Pittsburg Yacht Club, Elks Lodge, Regional Law Enforcement Training Center, scenic waterfront parks, the "Marina Green" event space, several restaurants, and a privately-owned marine repair yard.  The Waterfront strives to bring widespread public benefit to the area by providing events and activities such as the First Friday summer series, Jazz, Blues, and Funk Festival, Fourth of July Fireworks, Fishing Derby, kayak/paddle board rentals, and the Seafood & Music Festival.  The Marina has a standing reputation as affordable, welcoming, and picturesque. 

About Pittsburg
The City of Pittsburg is a culturally rich and diverse community of over 72,000 residents and expected to grow to 90,000 in the next 20 years. Pittsburg is located in Northern California in the Bay Area Region and is perfectly situated for easy access to the greater Bay Area, San Francisco, Napa Valley, Sacramento, and the foothills of the Sierra Nevada Mountains and Lake Tahoe.  Pittsburg City Hall is also conveniently located a short walk from the Pittsburg Center Station for the Bay Area Rapid Transit System (BART), making a commute from cities throughout the Bay Area very easy.  Pittsburg has waterfront homes, a performing arts theater, a variety of seasonal events, an extensive park system, a large public school system, and a variety of shopping centers. It also offers extensive recreational facilities, including one of the California Delta's largest and most modern marinas.  With its commitment to a quality community environment, Pittsburg is an ideal city in which to live, work and recreate.

The City of Pittsburg is a full-service city following the council-manager form of government. We have about 290 full time employees and about 350 employees total (depending on the season).  Pittsburg is currently organized into the following departments: City Management, Community Development (Building, Engineering, and Planning), Community Services (Housing Authority, Pittsburg Power Company, and the Successor Agency to the former Redevelopment Agency), Economic Development and Recreation, Human Resources, Finance, Police, and Public Works (Operations/Maintenance, Utilities, Facilities, Parks, and Water Treatment). Fire Protection services are provided by the Contra Costa County Consolidated Fire Department.

Benefits for permanent employees include great location, salary increases, CALPERS retirement, medical/dental insurance, paid life insurance, retirement health saving account, deferred compensation plan with employer match, paid time off, tuition reimbursement, wellness activities, employee assistance program, employee development courses, and career advancement opportunities.

 Minimum Qualifications:

Education: Qualified applicants must possess a high school diploma supplemented by coursework in record keeping or office automation or college level courses in business, office administration, public administration or related field. 

Experience:  Two years of experience providing administrative/office support.

License: Possession of, or ability to obtain, a valid, class C California driver's license is required.

Qualified applicants must also possess:

Knowledge of:
Modern office administrative practices and procedures; modern office equipment including FAX machines, multi-line telephones, computers and applicable software; proper English, spelling and grammar; public and agency desk procedures and methods of providing services and information; methods and techniques for record keeping and report preparation.

Ability to:
Perform a variety of complex work with speed and accuracy; perform basic mathematical skills or business arithmetic; operate standard office equipment, including a computer; transcribe from recording equipment; prepare detailed minutes of official meetings; work independently and use good judgment; organize and prioritize work assignments; keyboarding skills at a rate of at least 40 net words per minute; learn and use departmental computer system; compose routine correspondence from brief instructions; communicate clearly and concisely, both orally and in writing; and establish and maintain effective work relationships and demonstration of skills when dealing with the public.

 Selection Process:

1. Application process: Applicants must complete an online employment application which includes a supplemental questionnaire at  Employment applications will be disqualified if a resume is submitted in lieu of completing the application or if sections of the applications are left blank that relate to the minimum qualifications of the job such as education and work history.  Applications will be evaluated to determine if it meets the minimum qualifications of the job.  All applicants meeting the minimum qualifications are not guaranteed advancement through any subsequent phase in the process.  All communication regarding your application status will be sent via email only.

 2. Testing process (Weighted 100%): Those appearing to have the best combination of training and experience will be invited to continue in the recruitment process. Testing assessment process will consist of the following: oral board examination (weighted 100%).  The City reserves the right to utilize alternate testing methods if deemed necessary.  Tentative Oral Board Exam is November 5, 2020.

3. Eligibility List: Candidates who successfully complete all testing components with a passing rating will be placed on an eligibility list (hiring list).  Candidates must obtain a 70% or above to be considered as passing.  The hiring department may contact candidates on the list for a hiring interview to fill the vacancy.

4. Pre-Employment Screening/ New Hires:  All offers of employment are conditional and permanent new hires are subject to complete a pre-employment background screening that will consist of reference checks, livescan/fingerprint check and a civil check.  Other background screening may consist of a medical examination, psychological examination, polygraph, drug testing, and full background investigation depending on the job characteristics.  All new hires are required to show that they are eligible to work in the United States.  All of these processes must be successfully completed before employment begins.





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