City of Oakland , California

Job Information 


Oakland Public Library

Mid Level


$76,827.96 - $94,331.64 Annually

Application Deadline 


09/25/2020 11:59 PM PDT

Recruitment Type 

Open Competitive



Due to current events and the statewide shelter-in-place order, all exam dates and locations are tentative.  Applicants will be notified as further information becomes available.  Applicants should also check their email on a regular basis for updates.

The City of Oakland is currently recruiting to fill one Archivist vacancy within the Oakland Public Library at the African American Museum and Library at Oakland (AAMLO). 


The ideal candidate will possess archival experience pertaining to African American history and culture in order to curate best in class collections and to generate exhibitions and presentations that expose and share the wonders of these collections with the public.  Oakland Public Library seeks to hire a candidate who values all aspects of dynamic learning using technology, public forums, sensory experiences, scholarly research, and other tools to support and stimulate the curiosity of patrons who seek to discover the rich cultural and historical experiences of African Americans in Oakland and Northern California. The ideal candidate operates with a high level of enthusiasm, integrity, energy, cultural competence, and possesses a track record of responsiveness to diverse communities, staff and stakeholders. 

Under general supervision, the Archivist provides comprehensive archival management of varied collections in accordance with accepted standards and practices of archival management; ensures the preservation of collections; plans and directs exhibitions and publications; assists with broader program collections; utilizes sound organizational and management skills; and performs related duties as assigned.

The Archivist receives supervision from the Chief Curator and provides technical direction to assigned staff, volunteers, and interns. This position differs from that of Librarian by the differences in the way media are arranged, described, and used. This position is different from that of Curator in the use of the media that is archived.   

The eligibility list established from this recruitment may be used to fill other vacancies that occur within the City including full-time and permanent part-time positions, if applicable.

* Click on the link below to see a video on what it's like to work for the City of Oakland!
Working for the City of Oakland


Examples of Duties


  • Establish and maintain control over physical and intellectual media including paper, film, and electronic.
  • Determine the characteristics of documents pertinent to their acquisition such as form, uniqueness, quantity, availability, and information content; analyze the physical condition of documents and determine appropriate preservation actions and priorities. 
  • Identify document sources by applying knowledge about subjects and organizations that create, receive and accumulate documents appropriate for acquisition. 
  • Make retention recommendations or decisions concerning documents by appraising such characteristics as their legal, fiscal, administrative, informational, and/or intrinsic value.
  • Establish and maintain records of communications with creators and/or potential donors of documents. 
  • Determine appropriate actions regarding user requests by providing information from documents and access to documents, making referrals to other sources or denying the requests for information. 
  • Design and implement a description plan by developing finding aids as guides, inventories, registers, series descriptions, and folder lists. 
  • Make and implement decision about reformatting, handling techniques, technology migration, appropriate laboratory treatments, phased conservation, and referral to technical experts. 
  • Monitor federal, state and local statutes relating to collections; maintain programs and collections to ensure compliance.
  • Plan and implement automated systems for museum-wide collection management; utilize appropriate technologies to manage archival programs.
  • Represent the museum as an expert in the area of collection management and access; advise other institutions on collection management issues.
  • Recruit, train, and direct assigned staff.


Minimum Requirements for Application


Any combination of education and experience that is equivalent to the following minimum qualifications is acceptable.



A Master's degree in archival studies, history, library and/or information sciences, public administration, political science, or a related field with course work in archival methods and theory and library systems. 



Three years of progressively responsible experience in archival administration, preferably with experience in computerized collection management systems utilized by Museums.

License or Certificate / Other Requirements:

Possession of a professional designation as a Certified Archivist (CA).  
REQUIRED DOCUMENTS: Be sure to scan and attach a copy of your professional designation as a Certified Archivist (CA) and a copy of your Master's degree college transcripts showing course work in archival methods and theory and library systems to your on-line application.  Applications submitted without all required materials will not be given further consideration.

Successful incumbents in this position may be expected to operate automotive vehicles in the performance of assigned duties. Due to the nature of the assignment and the hours worked, public transportation may not be a cost effective or efficient method for traveling to the various locations required. Individuals who are appointed to this position will be required to maintain a valid California Driver's License throughout the tenure of employment OR demonstrate the ability to travel to various locations in a timely manner as required in the performance of duties.


Considerable knowledge of:

  • Archival concepts, terms, principles, and methods appropriate for different media including knowledge of preservation options and the application to paper and different media. 
  • Characteristics of paper, film, and electronic media and how they influence value, acquisition, preservation, and use of documents. 

Knowledge of:

  • Principles and practices of museum collection management.
  • Computerized collection management systems used in a Museum and other record keeping systems.
  • Federal, state and local statutes as well as laws, policies, regulations, and procedures relating to collections.
  • The impact of technology on methods and practices for archival arrangement. 

Ability to:

  • Understand archival concepts; the characteristics of paper, film, and electronic media; and the principles and practices of museum collection management.  
  • Assume progressively more responsible assignments and take initiative in the resolution of issues.
  • Plan and implement a variety of assignments and develop detailed plans.
  • Keep records and maintain highly organized filing systems.
  • Utilize effective written and oral communications.
  • Use software applications in the performance of assigned duties.
  • Assign work, train, supervise, and assist in evaluation of staff, volunteers, and interns.
  • Safely lift and transport archived collections weighing up to and in excess of fifteen (15) pounds.
  • Establish and maintain effective work relationships with those contacted in the performance of required duties.


Supplemental Information


The Selection Process

Stage I: The first stage in the selection process will consist of a review of each applicant's employment application, copy of your professional designation as a Certified Archivist (CA), copy of your Master's degree college transcripts showing course work in archival methods and theory and library systems, and supplemental questionnaire for minimum qualifications (weighted pass/fail). Be sure to scan and attach a copy of your professional designation as a Certified Archivist (CA) to your on-line application and a copy of your Master's degree college transcripts showing course work in archival methods and theory and library systems.  Applications submitted without all required materials will not be given further consideration.


Stage II: The second stage will consist of subject matter experts evaluating and rating the completed supplemental questionnaires.  Applicant responses to the supplemental questions must demonstrate the knowledge, skills and abilities listed in the qualifications section of this announcement.  The evaluation of supplemental questions may be weighted 100% of an applicant score (before residency, seniority and/or veteran points, if applicable) and may determine rank on the eligible list.  If a sufficient number of quality application packets are received, the supplemental screening may be followed by a third stage and the most qualified applicants will be invited to the next stage. Meeting the minimum qualifications does not guarantee advancement to Stage III.

Stage III: The third stage may consist of an oral examination that may be preceded by a brief written exercise (weighted 100%) that will test the knowledge, skills and abilities listed in the qualifications section.

The ranked eligible list may be developed directly from the supplemental screening OR the results of Stage III. Candidates must earn a scale score of 70 in this examination process to be placed on the eligible list for employment consideration. 

Applicants are required to submit criminal history information upon request after receiving a conditional offer of employment. If the requested information is not furnished in a timely manner, applicants will not qualify for further consideration and will be removed from the eligible list. 

The City of Oakland reserves the right to modify the selection process and date of examination as necessary to conform to administrative or business necessity.


How to Apply

Apply prior to the closing time of the job announcement and allow at least two to three hours to submit your application if you are a new user on the system. APPLICATIONS ARE ACCEPTED ONLINE ONLY. You may apply and view current openings by visiting our employment opportunities webpage at:

If you do not have access to a computer, there are computer stations available at any City of Oakland Public Library. There are also work stations at the Human Resources Management Department, 150 Frank H. Ogawa Plaza, 2nd Floor, Oakland, CA 94612. Work stations are available during regular business hours (normally 9:00 a.m. to 5:00 p.m.).  Due to current events and the statewide shelter-in-place order, City facilities may be closed to the public.

Our on-line application system is provided by NeoGov. If you have problems while applying online, please contact NeoGov's Live Applicant Support at (855) 524-5627 between 6:00 AM and 5:00 PM Pacific Time, Monday - Friday.

You may also call the City of Oakland Human Resources Management Department during regular business hours at (510) 238-3112 for information; however, we are unable to provide technical support for the online application system.

Date of Examination:
Tentatively Scheduled for late October 2020.

The City of Oakland is an EEO/ADA Employer.


No location specified