Accountant I/II Job at Novato, Marin County, California

Accountant I/II

City of Novato , California


Job Information 

Full-Time

Administrative Services

Mid Level

Salary/Wage 

$30.97 - $43.13 Hourly

Application Deadline 

Continuous

03/05/2021 11:59 PM PST

Recruitment Type 

Open Competitive

Details 

The City of Novato is seeking energetic, organized and self-motivated applicants to fill the position of Accountant I/II in the Finance Department.


IDEAL CANDIDATE

The ideal candidate for Accountant I/II will be an organized self-starter who is experienced in both accounting and finance ideally in a government setting. This role requires a hands-on professional that enjoys taking on a wide variety of accounting and finance related tasks, is a team player, and an excellent communicator. Knowledge of governmental accounting practices, financial controls and procedures, and experience mentoring finance support staff is highly desirable.


Accountant I: 

Under general supervision, performs a variety of professional accounting work of moderate complexity related to the preparation and maintenance of municipal accounting records and procedures;  examines, analyzes, and verifies financial data and records; assists other professional or management staff by performing tasks that require an understanding of the principles of accounting; and performs related accounting and financial work as required. An Accountant I is expected to exercise good judgment and to apply generally accepted accounting principles. With progressive experience, greater independence of action will be exercised.


Accountant II:

Under general supervision, performs the full range of complex professional accounting work related to the preparation and maintenance of municipal accounting records and procedures; examines, analyzes, and verifies financial data and records; and prepares statistical and financial reports, and performs related accounting and financial work as required. Successful performance requires a thorough knowledge of governmental accounting principles, practices, and procedures. An Accountant II is expected to work independently, exercise sound judgment and apply generally accepted accounting principles to ensure the accuracy and integrity of records for specific aspects of the City’s finances.

 
DISTINGUISHING CHARACTERISTICS
 

Accountant I

This is the entry level position in the professional accounting class series. An Accountant I performs a variety of professional accounting work of moderate complexity in the areas of accounting and auditing of financial transactions; examines, analyzes, maintains, reconciles and verifies complex financial records, prepares mandated federal and state financial reports, and assists other professional or management staff by performing tasks that require an understanding of the principles of accounting. An Accountant I is expected to exercise good judgment and to apply generally accepted accounting principles. With progressive experience, greater independence of action will be exercised.


SUPERVISION RECEIVED AND EXERCISED

Receives general direction and supervision from the Finance Director or higher-level Accounting Department staff.


Accountant II

This is the fully qualified journey-level  position in  the  professional accounting class series.  An Accountant II performs a variety of professional accounting work in the areas of accounting and auditing of financial transactions; examines, analyzes, maintains, reconciles, and verifies complex financial records, prepares mandated federal and state financial reports. Work in this class is distinguished from that of Accountant I by the  greater complexity of assignments received and by the greater independence with which to perform the work. Work may include providing guidance and direction to subordinates when assigned. An Accountant II is expected to work independently, exercise good judgment and apply considerable knowledge of the principles and practices of governmental budgeting, accounting, and auditing.

 
SUPERVISION RECEIVED AND EXERCISED

Receives general direction and supervision from the Finance Director or higher-level Accounting Department staff. The Accountant II may provide technical guidance to lower level accounting staff.

 Example of Duties:

Depending on assignment, essential duties may include, but are not limited to, the following:

Essential Functions
Accountant I:

  • Perform professional level financial accounting duties, including general accounting, cashiering, accounts payable, and accounts receivable functions.
  • Prepares journal entries and maintains the general ledger and subsidiary ledgers of various funds.
  • Identifies and locates accounting data by researching accounts and related source documents and prepares summaries of account transactions, balances and supporting documents.
  • Maintains and reconciles revenue and expenditure accounts and data processing reports.
  • Verifies accuracy of expenditure corrections and transfers.
  • Prepares financial statements including schedules for balance sheets, investments, cash balances and fund balances.
  • Assists in the preparation of the Comprehensive Annual Finance Report (CAFR).
  • Monitors revenue received for grants and specially funded projects.
  • Prepares periodic and special financial reports for other government agencies.
  • Assists in conducting internal audits by examining, analyzing, and verifying financial records.
  • Assists in the performance of the year-end review of accounts, preparation of adjusting and closing entries and preparation of year-end financial statements, including estimates and analysis of departmental expenditures to develop cost data for budgeting.
  • Assists outside auditors by locating records and explaining City policies and procedures.
  • May participate in the investment of City funds.
  • Performs other accounting and financial duties as assigned.

Additional Duties:
  • Assist with Successor Agency activities, including reporting and reconciliation.
  • May assist with bargaining cost analysis and mandated reporting.

Essential Functions
Accountant II:
In addition to the above essential functions required for Accountant I, the following are essential functions for Accountant II:

  • Prepares preliminary data for inclusion in journal entries; performs year-end review of accounts; prepares adjusting and closing entries and prepares year-end financial statements.
  • Analyzes and reconciles revenue and expenditure accounts.
  • Processes transfers of expenditures and appropriations.
  • Prepares, analyzes, and verifies statements of financial condition, including schedules of balance sheets, investments, cash balances, fund balances, revenue, expenditure, and statistical reports.
  • Makes estimates of and analyzes actual departmental expenditures in developing cost data for budgeting.
  • Coordinates, updates, and maintains the City’s long-term debt payment schedules and ensures debt service payments to the fiscal agents(s) or lessor(s) are made on a timely basis.
  • Participates in the investment of City funds; may maintain cash flow records of investments.
  • Performs internal auditing of departmental revenue collections, petty cash funds, franchises, transient occupancy taxes, and business license taxes.
  • Performs other accounting and financial duties as assigned.
 Typical Qualifications:

Accountant I

Knowledge of:

  • Generally accepted accounting theory, principles and practices and their application to a wide variety of accounting transactions.
  • Principles, practices and terminology of governmental accounting, budgeting, and auditing.
  • Principles of financial administration, including budgeting and reporting.
  • Principles and practices of cost accounting in a public agency.
  • Current computer systems and application programs such as Microsoft Office Suite; automated financial management systems, spreadsheets and financial transaction processing and report preparation.
  • Applicable laws, codes and regulations affecting municipal finance administration.
  • Principles of financial auditing and reconciliation.
  • Financial and statistical research and analysis techniques.
  • Effective time management principles and practices.
  • Standard office practices and procedures, including the use of standard office equipment.
  • English grammar, vocabulary, syntax, spelling, and punctuation at a level sufficient to perform the duties of the position and communicate and write in a clear, concise, and understandable manner for staff and the public.
  • Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.

Ability to:

  • Analyze, review, interpret, and reconcile financial data, reports, and transactions.
  • Verify the accuracy of financial transactions and reports.
  • Ensure proper authorization and documentation for disbursements and transactions.
  • Learn and work with modern, integrated financial systems (Enterprise Resource Planning (ERP) systems).
  • Analyze accounting and financial data generated by computer-based finance systems.
  • Prepare clear, concise, and accurate financial and accounting reports and records.
  • Learn, understand, interpret, and apply complex guidelines and procedures.
  • Effectively apply accounting techniques in a variety of situations.
  • Learn and effectively apply City policies, procedures, and practices.
  • Carry out oral and written instructions.
  • Use sound, independent judgment within policy and procedural guidelines.
  • Organize and prioritize own work and meet critical deadlines and operational needs.
  • Make mathematical and statistical calculations rapidly and accurately.
  • Maintain accurate records and files.
  • Explain technical data to non-technical user staff.
  • Communicate effectively, orally and in writing.
  • Use tact, initiative, prudence, and sound judgment in politically sensitive situations.
  • Establish and maintain effective working relationships with those contacted in the course of the work.
EDUCATION AND EXPERIENCE
Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Accountant I 
Education: Possession of a Bachelor's degree from an accredited four-year college or
university with major coursework in accounting, finance, or a closely related field.

Experience: A minimum of one (1) year of experience performing professional, technical, or clerical level accounting work. Experience working in a municipal environment is highly desirable. 

License or Certificate
Possession of, or ability to obtain, a valid California driver's license and proof of automobile liability insurance as required by the position.

 

Accountant II:

In addition to the above knowledge and ability qualifications required for Accountant I, the following are knowledge and ability qualifications for Accountant II:

 

Knowledge of:

  • Thorough knowledge of the principles, practices, theory, and terminology of governmental accounting, budgeting, and auditing.
  • Cost accounting principles and systems and internal controls.
  • Advanced knowledge of accounting systems as they relate to data processing operations.
  • Principles of payroll processing, management, and reporting.

Ability to:

  • Perform a wide variety of complex professional accounting work.
  • Assist in developing, modifying, recommending, and implementing financial record keeping and reporting systems.
  • Interpret and apply complex legal and procedural regulations and guidelines pertinent to governmental accounting, auditing, and fiscal operations.
  • Perform work with considerable independence and make sound judgments within established guidelines.
  • Analyze and evaluate accounting, auditing, and fiscal data, and develop logical conclusions.
  • Analyze and prepare budget projections.
  • Train and provide  technical guidance to less experienced accounting staff.

EDUCATION AND EXPERIENCE

Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

 

Accountant II

Education: Possession of a Bachelor's degree from an accredited four-year college or university with major coursework in accounting, finance, or a closely related field.

 

Experience: A minimum of two (2) years of experience performing professional level accounting work, preferably in a public agency. Experience working in a municipal environment is highly desirable.

 

License or Certificate

Possession of, or ability to obtain, a valid California driver's license and proof of automobile liability insurance as required by the position.

 Additional Information:

PHYSICAL REQUIREMENTS and WORKING CONDITIONS

The physical requirements described are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work is performed primarily in an office environment. An employee is regularly required to sit for long periods of time; talk or hear, in person, in meetings and by telephone; use hands and fingers to handle, feel or operate standard office equipment; and reach with hands and arms. The employee is frequently required to, bend and twist to reach files, walk and stand,  and occasionally lift up to 20 pounds. While performing duties, the employee is regularly required to use written and oral communication skills; read and interpret complex data, read fine print and computer monitors; maintain effective audio-visual discrimination and perception needed for making observations, communicating with others, operating assigned equipment, reading and writing. At times, the incumbent may be required to attend evening meetings and work beyond the established workday.

Location 

922 Machin Avenue

Novato, CA 94945

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