Lead Police Records Clerk Job at Manteca, San Joaquin County, California

Lead Police Records Clerk

City of Manteca , California

Job Information 



Mid Level


$30.41 - $36.96 Hourly

Application Deadline 


11/09/2020 05:00 PM PST

Recruitment Type 

Open Competitive


The ideal candidate will have extensive police records management experience with the ability to lead a diverse workforce. An associate’s degree in criminal justice or related field is preferred.

This recruitment may close prior to the advertised date, once we receive a sufficient number of applications.
Tentative exam date: December 1, 2020
The City reserves the right to modify or extend the recruitment and tentative exam date.
Candidates are generally hired at the first salary step within the pay range. The ability for advancement within the range occurs after satisfactory performance evaluation.

Under the direction of the Service Division Lieutenant; lead a small crew of Records Clerks in performing a variety of record-keeping and clerical duties in support of the Police Department; input data into an assigned computer system and maintain automated records; process police warrants and Officer subpoenas; answer phones, assist visitors and provide a variety of general information to Department personnel, outside agencies and members of the community. Evaluate, train and provide work direction to assigned staff.

 Example of Duties:

Lead a small crew of Records Clerks in performing a variety of record-keeping and clerical duties in support of the Police Department; assist in assuring smooth and efficient office operations; process a variety of forms and applications related to warrants, subpoenas and assigned functions; duplicate materials as needed.

Oversee and participate in the input of a variety of warrant information and other data into an assigned computer system; establish, maintain and purge automated records and files; review manual and automated information to assure accuracy and completeness; generate computerized lists and reports related to warrants and assigned activities; provide police reports to the public as directed.

Train, evaluate and provide work direction and guidance to assigned personnel; assign daily duties to Record's personnel; assure Record's activities are performed in a timely manner.

Receive, review and process police warrants; assure accuracy and completeness of warrant information and supplemental materials; coordinate warrant processing with outside agencies as necessary; prepare mailings and distribute warrants to courts, officers or appropriate agency.

Process Officer subpoenas; receive, log and review subpoenas for accuracy; compile required information as needed and maintain related records; forward subpoenas to appropriate agencies and personnel.

Receive and assist visitors; initiate and receive telephone calls; provide information and assistance to Department personnel, outside agencies and the public concerning Department records, policies, procedures and activities; refer difficult situations to appropriate administrator or personnel.

Assist with the required registration of sex, drug, arson and gang offenders as directed; prepare and process permits for taxi and tow truck operators, masseuse technicians, card room dealers and other local jobs requiring special registration; process and input related information.

Fingerprint applicants for special permits and licensing; operate a Livescan Fingerprinting Machine to scan fingerprints; forward fingerprints to the Department of Justice for processing; process and compile a variety of background information for various applicants.

Operate a variety of office equipment including a copier, fax machine, computer and assigned software; assist with installation and testing of new of software as directed.

Prepare and maintain a variety of records and reports related to warrants and assigned activities; establish and maintain filing systems.

Collect various monies and fees for assigned programs; prepare and issue receipts; reconcile cash drawers and prepare deposits; maintain related records.

Communicate with City personnel and various outside agencies to exchange information and resolve issues or concerns.

Type letters, forms, memoranda, reports, lists or other materials from oral or written instructions; compose routine correspondence; proofread completed typing assignments and other documents as directed.

Set up appointments with members of the community for disclosure of criminal offenders under Meagan's law; assist visitors with utilizing computer equipment and software to access related information.

Process requests for storage hearings and vehicle releases.

Perform related duties as assigned.

 Typical Qualifications:


  • Terminology, processes and operations of assigned office.
  • Modern office practices, procedures and equipment.
  • Operation of a computer and assigned software, including Microsoft Word, Excel, Access, CLETS, Q&A, Aegis and the RMS functions of the AS400
  • Data entry techniques.
  • Applicable laws, codes, regulations, policies and procedures.
  • Record-keeping and report preparation techniques.
  • Telephone techniques and etiquette.
  • Oral and written communication skills.
  • Correct English usage, grammar, spelling, punctuation and vocabulary.
  • Interpersonal skills using tact, patience and courtesy.
  • Basic math.


  • Lead a small crew in performing a variety of record-keeping and clerical duties in support of the Police Department.
  • Prepare and maintain manual and automated records, files and reports.
  • Answer phones and greet the public courteously.
  • Interpret, apply and explain rules, regulations, policies and procedures.
  • Process police warrants and Officer subpoenas.
  • Operate standard office equipment including a computer and assigned software.
  • Type or input data at 45 words per minute from clear copy. (Transcribers must type at 65 words per minute.)
  • Understand and follow oral and written instructions.
  • Establish and maintain cooperative and effective working relationships with others.
  • Communicate effectively both orally and in writing.
  • Complete work with many interruptions.
  • Meet schedules and time lines.
  • Add, subtract, multiply and divide quickly and accurately.
  • Report to work every scheduled workday.

 Supplemental Information:

Any combination equivalent to: graduation from high school and five years experience as a Police Records Clerk.


Successful completion of the POST Records course within one year of hire.


Office environment.
Constant interruptions.

Dexterity of hands and fingers to operate a computer keyboard.
Hearing and speaking to exchange information in person and on the telephone.
Sitting or standing for extended periods of time.
Seeing to read a variety of materials.
Bending at the waist, kneeling or crouching to file materials.




No location specified