EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only)
- Can perform all of the duties of the Account Clerk or Accounting Technician job classifications, as needed.
- Can provide public counter information and respond to or, as necessary, direct public inquires to the appropriate department/person.
- Can perform all the duties of the Account Clerk or Accounting Technician job classifications, as needed including providing public counter information and respond to or, as necessary, direct public inquires to the appropriate department/person.
- Perform professional level financial accounting duties, including general accounting, cashiering, accounts payable, accounts receivable functions and administration and implementation of the City’s financial, auditing, and accounting programs.
- Prepares a wide variety of financial and statistical reports, including year-end reporting, budgetary reports, assisting in the preparation of the Comprehensive Annual Finance Report (CAFR), and preparing other legal documents and management analyses.
- Monitors expenditures, revenues, and budget allocations to determine the City’s financial status and prepares custom reports, graphs, and schedules as needed.
- Prepares journal entries and reconciles general ledger and subsidiary accounts related to postings from payroll, accounts payable, cash receipts, and accounts receivable; prepares monthly financial statements, including distributing monthly revenue and expenditure reports to departments; prepares numerous monthly financial reports.
- Interprets, explains, and applies general and governmental accounting/auditing principles and procedures, laws, and regulations affecting the financial operations of municipal government
- Assists with public information, including press releases, website content, public access television content and social media or flyer content.
- Assist in the resolution of utility billing discrepancies, clarification of fee structures, or other customer service issues.
- Support comprehensive studies for the City’s utilities and other rate and fee structures.
- Review a variety of accounting and financial documents to ensure accuracy of information and calculations and makes correcting entries.
- Perform the City’s cash management and reconcile bank transactions and investments.
- Oversee, direct, and participate in grant administration, compliance, reporting, and reimbursement.
- Respond to special requests for financial data and analysis, provide information to other local, state, and federal agencies as requested.
- Prepare financial analyses, cost studies, and monthly, quarterly, and annual financial reports, and other special financial projects related to City funds or in support of City departments.
- Develop and recommend policy, procedures, and internal controls for customer service related to utility accounts and collection.
- Support services for the City’s Information Technology (IT) infrastructure and assist consultant with troubleshooting.
- Oversee the payroll and employee benefit payment activities, including paying benefit premiums and maintaining associated wage, salary, payroll tax, pension, and benefit payment records.
- Oversee and participate in the preparation of quarterly tax returns, W-2’s, 1099’s and various mandated reports in compliance with Federal and State requirements.
- Perform other related duties as assigned.
- Generally Accepted Accounting Principles (GAAP), General Accounting Standards Board (GASB), financial analysis, and research techniques.
- Municipal accounting and budgetary principles, practices, operations, and procedures.
- Principles and practices of fund accounting.
- Project management principles and practices.
- Effective time management principles and practices.
- Principles of payroll processing, management, and reporting.
- Principles of cost and budgetary preparation, tracking, accounting, and analysis.
- Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to assigned area of responsibility.
- Current computer systems and application programs such as Microsoft Office Suite and Tyler Technologies Incode (ERP) and Itron .
- Basic principles of contract and grant administration and compliance and management of vendor services.
- English grammar, vocabulary, syntax, spelling, and punctuation at a level sufficient to perform the duties of the position and communicate and write in a clear, concise, and understandable manner for staff and visitors at the public counter or on the phone.
- Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and fellow staff.
- Perform a wide variety of complex professional accounting work.
- Apply accounting theory and expertise to work assignments.
- Interpret and explain accounting policies and procedures.
- Identify problems or issues and develop solutions.
- Review and verify the accuracy of financial data.
- Analyze, post, balance, and reconcile financial ledgers, reports, and accounts.
- Communicate clearly and accurately, both orally and in writing.
- Create and maintain complex spreadsheets used for tracking and analysis.
- Maintain confidentiality as required.
- Prepare accurate financial reports.
- Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed.
- Build and maintain effective working relationships with internal staff and external customers and contacts.
- Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines.
- Review the work of other accounting and administrative personnel in specified work areas.
- Attend state, regional, or local meetings and training opportunities as deemed necessary.
- Operate common office machines including a multiple line telephone, computer, fax, and copier/scanner.
- Use tact, initiative, prudence, and independent judgment within general policy and legal guidelines in politically sensitive situations.
- Convey oneself to and from multiple geographical locations in a timely manner during workdays and times.
- Ability to read, analyze, interpret, and explain in understandable terms, governmental regulations.
- Ability to write clear, logical, and concise reports, business correspondence, and procedural manuals.
- Ability to present information in a clear and understandable manner and respond to questions from internal and external customers with compassion and respect for a diverse population.
- Ability to calculate figures and amounts such as but not limited to discounts, interest, proportions, percentages, area, and volume.
- Ability to apply concepts of basic algebra and geometry.
- Ability to use critical thinking and sound logical principals to solve practical problems.
- Ability to interpret and successfully carry out instructions in a timely manner furnished in written, oral, diagram, or schedule form.
- Ability to prioritize work, communicate changes and exceptions, consider and as appropriate accept viable suggestions and ideas, and diffuse conflict within the assigned work team or at the public counter.
Education and Experience:
Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:
Possession of a bachelor’s degree in accounting, finance, or closely related field
Four (4) years of progressively responsible financial accounting work experience. Experience in a municipal or other governmental environment is highly desirable.
Licenses and Certifications:
Position requires the ability to possibly travel by car and as such possession of a valid California driver's license and maintain and acceptable driving record for the position.
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