Assistant Management Analyst Job at Berkeley, Alameda County, California

Assistant Management Analyst

City of Berkeley , California

Job Information 



Mid Level


$6,340.97 - $7,485.00 Monthly

Application Deadline 


10/19/2020 05:00 PM PDT

Recruitment Type 

Open Competitive



The City of Berkeley is currently accepting applications for Assistant Management Analyst. This is a city-wide classification with positions in multiple departments and multiple divisions including: Planning; Finance; Human Resources; City Manager; Rent Board; Parks, Recreation, and Waterfront; Public Works; Police; and Health, Housing and Community Services.

Current vacancy exists in Health, Housing, and Community Services; Public Works; and Parks, Recreation and Waterfront.

Candidates must apply during the recruitment period and pass all examination phases in order to have their names placed on an employment list that will be used by any of the listed City departments to fill career full-time and or temporary positions that may open up in the next 12 months.

Generally, the Assistant Management Analyst performs responsible administrative, systems, statistical and other management analysis in support of departmental or division activities and functions; makes recommendations for action and assists in policy, procedure and budget development and implementation; performs related work as assigned.

In the Planning Department incumbents develop and monitor Customer Service improvement plans, including written materials for the public and staff, reports to the City Manager and City Council on progress, and implementation strategies; coordinate department-wide training; assess technology needs and develop solutions in coordination with City IT staff; represent the Planning Director as liaison to other City departments, and serve on Department Leadership Team; monitor fees, citations and penalties due for Housing Inspections, prepare correspondence with property owners and tenants, coordinate inspections, initiate property tax liens for delinquent accounts, respond to public records requests.

In the Finance Department incumbents review, research, and analyze discrepancies related to building permit activities; calculate, track, and verify accuracy of supplemental tax; respond to and address inquiries related to property tax and land use determinations/calculations; review plans, specifications, aerial photos, and history files for taxation; and maintain parcel map data obtained throughout the year in order to reconcile the Secured Data Roll data.

In the Human Resources Department incumbents assist in the analysis and evaluation of the department budget and purchase requests; performs administrative research and assists in the preparation of annual reports; coordinates, prepares materials, attends and takes minutes for the monthly Personnel Board meetings; assists in the preparation and monitoring of various vendor contracts.

In the City Manager's Office incumbents in the Office of Economic Development perform administrative analysis and support functions for the Civic Arts programs, including administration of the Public Art and Private Development program; creates and posts commission meeting agendas, minutes, attendance reports, and other commission documents; assists in administration of the Civic Arts Grant program; and conducts other outreach, communication and administrative tasks.
In the Rent Board incumbents perform administrative research and gather data to prepare reports; assist with managing the website and social media; assist with producing publications for outreach; respond to inquiries from internal and external customers; produce, post, and disseminate Rent Board and committee agendas; and document and assist with improving departmental procedures.

In Parks, Recreation and Waterfront Department incumbents provide administrative analysis and support functions in the Parks Division and the Capital Division.

In the Parks division incumbents assist with contracts and procurement, grants, lease administration, budgeting, and website content.

In the Capital division incumbents provide administrative and analytic support to the T1 Bond Measure capital projects team and assisting organizing, monitoring, budgeting, and reporting on various contracts and grants.
In the Public Works Department incumbents assist in budget preparation, analysis, forecasting and fund management; assist with contract preparation, review, and monitoring; edit and submit Council reports; evaluate payroll and related processes making recommendations for improvement; assist with grant monitoring and reconciliation; and may supervise clerical staff.

In Public Work's Transportation division, incumbents may provide the initial administrative review and evaluation of contested parking citations.  
In the Police Department incumbents assist with the preparation and maintenance of contracts; process transactions related to asset seizure; assist with grant review and management; draft and review reports; perform budget support activities including report generation; assist in the administration of hiring and training employees; prepare for external audits of funds and records; and interface with multiple City Departments and other outside agencies.
In the Health, Housing and Community Services Department incumbents assist with preparation and monitor contracts; update departmental policies and procedures; assist with program budget development and maintenance; prepare invoices and budget modifications; assist with grant monitoring and reconciliation; maintains departmental contract database; review invoices, expense reports, and requisitions; and provide additional fiscal support to program staff as needed.

In HHCS's Mental Health division, incumbents oversee compliance issues to ensure federal and state regulations are met; assist with data collection and analysis; and assist with development of administrative and program policies and procedures.

In HHCS's Aging Services division, incumbents produce outreach and marketing materials, including website maintenance; assist with program data collection and analysis; and assist with development of administrative and program policies and procedures.

In the Library incumbents assist with managing the Library's website and social media platforms in coordination with the Library Information Technology unit; assist with producing publications for outreach related to Library programs and services; coordinate and develop best practices for publicity materials such as flyers, posters, brochures and other printed materials, email campaigns, and social media/website posts related to Library programs and services; coordinate the Library's volunteer program; and assist with contracts and procurement, grants, lease administration, and budgeting.

 Required Qualifications:

Equivalent to graduation from a four-year college with major coursework in business or public administration or a closely related field. Responsible office or program administrative or similar sub professional work may be substituted for the education on a year for year basis.

Special Status
Positions in the City Manager's office are exempt from the regular career service and the incumbent will hold regular "at will" status.

Other Requirements
Specified positions may require possession of a valid California driver's license and a satisfactory driving record.

 Knowledge and Abilities:

KNOWLEDGE OF: Principles, practices and methods of administrative and organizational analysis; public administration principles and practices; business computer applications related to the work such as Microsoft WORD, Excel, Access, PowerPoint; and related programs and systems; financial/statistical/comparative analysis techniques and formulae; basic budgetary principles and practice; and basic supervisory principles and practices.

ABILITY TO: Analyze administrative, operational and organizational problems, evaluate alternatives and reach sound conclusions; collect, evaluate and interpret varied information and data, either in statistical or narrative form; interpret and apply laws, regulations, policies and procedures; prepare clear, concise and complete reports and other written materials; maintain accurate records and files; operate a computer with proficiency and familiarity; direct the work of others on a project day-to-day basis; coordinate multiple projects and meeting critical deadlines; exercise sound independent judgment within established guidelines; establish and maintain effective working relationships with those contacted in the course of the work; and communicate effectively orally and in writing.

 Application Process:

Applicants must submit the following:
All materials must be received in our office no later than the closing date, at 5:00 p.m. PST. Postmarks, faxes and incomplete applications will not be accepted. Resumes are not a substitute for a completed application.
The examination process will consist of:
Review of applications for minimum qualifications for the position and to ensure all materials have been submitted.
Written Exam - Applicants meeting minimum qualifications will be invited to participate in the written examination tentatively scheduled the week of November 2, 2020. The examination will cover elements of the knowledge and abilities identified in this announcement.
Applicants passing all examination phases will have their names placed on an employment eligible list that hiring department(s) will use to conduct final selection interviews. Hiring Department(s) will contact applicants directly if selected to participate in their hiring/selection process.

Applicants are required to submit criminal history information upon request after receiving a conditional offer of employment. If the requested information is not furnished in a timely manner, applicants will not qualify for further consideration and will be removed from the eligible list.

Candidates under final consideration for employment with the City should expect to undergo an employment background / reference check that may include, but is not limited to: employment history, confirmation of educational credentials and degrees, licenses including driver's license, registrations, certificates, and other credentials as part of the appointment process. Some positions, depending on the nature of the work, also require a credit check and a review of Summary Criminal History obtained from the State Department of Justice through Live Scan fingerprinting.


The City of Berkeley is a proud EEO/ADA Employer.

Disclaimer: The provisions of this bulletin do not constitute a contract, expressed or implied, and any provisions contained in this bulletin may be modified or revoked without notice. Tests may consist of any combination of written, oral or other exercises or assessment procedures that test content. Components may include, but are not necessarily limited to, typing, math, reading, writing and analytical skills; problem solving ability; computer and software proficiency, or any other job-related knowledge, skill, ability or qualification. The City may, without notice, change or eliminate any particular assessment component or combination of components as needs dictate.

Exam Access Accommodation: In compliance with local, state and federal laws and regulations, the City of Berkeley will employ and promote qualified individuals without regard to disability. The City is committed to making reasonable accommodations in the examination process and in the work environment. Individuals requesting reasonable accommodations in the examination process must do so no later than the final filing date for receipt of applications, otherwise it may not be possible to arrange accommodations for the selection process. Such requests should be addressed to Department of Human Resources, 2180 Milvia Street, 1st Floor, Berkeley CA 94704, Phone: (510) 981-6800,

Alternative Application Formats: This application material is available in alternative formats upon request. Alternative formats include audio-format, braille, large print, electronic text, etc. Please contact the ADA Coordinator, 2180 Milvia Street, Berkeley | Phone: (510) 981-6300 | TTY: (510) 981-6347| and allow 7-10 days for production of the material in an alternative format.

Retirement: The City of Berkeley contracts with the California Public Employees' Retirement System (CalPERS). Based on your retirement formula, you may be enrolled as a (i) Classic Member, 2.7% at age 55 and employee contribution rate of 8% or (ii) “New Member”, 2% at age 62 and employee contribution of 15.25%. CalPERS will determine your contribution level. For more information, visit For details regarding the City's employee benefit offerings, please visit

Disaster Service Worker: All government employees are disaster service workers as defined by California Government Code Section 3100.  In addition to everyday duties, employees have the added responsibility of helping throughout any emergency / disaster.




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