Administrative Analyst III Job at Antioch, Contra Costa County, California

Administrative Analyst III

City of Antioch , California


Job Information 

Full-Time

Public Works

Mid Level

Salary/Wage 

$7,362.00 - $8,949.00 Monthly

Application Deadline 

Continuous

04/16/2021 11:59 PM PDT

Recruitment Type 

Open Competitive

Details 

PLEASE NOTE:

1. The current opening is in the Public Works Department; however, the eligibility list established for this recruitment will be good for one year and can be utilized to fill other openings in the same classification.

2. The Oral Board interviews are tentatively scheduled for Thursday, 5/6/21. We reserve the right to modify this schedule.

3. Retirement: CalPERS 2.7% at 55 formula for classic members; 2% at 62 formula for PEPRa members.

4. Monthly Salary Range by Level:

Level II: $6,629 - $8,059
Level III: $7,362 - $8,949


SUMMARY DESCRIPTION

Under general direction, performs a full range of responsible and varied professional, analytical, programmatic and administrative duties involved in providing responsible staff support to a City department, office, and/or program area; assumes responsibility for the management and administration of a specific program area; recommends action and assists in policy, procedure, work methods, and budget development and implementation for area of assignment; and coordinates assigned activities with other divisions, outside agencies, and the general public.


DISTINGUISHING CHARACTERISTICS

These are the journey level classes in the professional Administrative Analyst series. Positions at this level are generally assigned responsibility for the management and administration of a specific program or function and independently perform a wide range of responsible and difficult analytical duties in providing responsible staff support to a City department, office, and/or program area. Assignments are typically received in broad, outline form, and incumbents are expected to have the competencies needed to act independently in developing applicable resources and information. Projects may include statistical analysis, operations support, and policy, procedures, and budget development, or other areas specific to the department or office. Incumbents are expected to exercise independent judgment in selecting study approach and analytical techniques and in making sound recommendations based on study results.


 EXAMPLES OF DUTIES:
The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.

1. Provide assistance in resolving the more difficult operational and administration problems; identify problem areas and issues; plan, organize, coordinate, direct, and/or conduct administrative and/or management studies relating to the activities or operation of the assigned department, office, or program area.

2. Conduct complex surveys, research, and analysis on administrative, fiscal, and operational issues; determine analytical techniques and information-gathering processes and obtain required information and data for analysis; analyze alternatives and make recommendations regarding such areas as staffing, facilities, equipment, cost analysis, productivity, and policy or procedure modifications; discuss findings with management staff and prepare reports of study conclusions; oversee and assist in the implementation of recommendations.

3. Provide complex staff assistance to management staff; participate on and provide staff support to a variety of committees and boards; prepare and present staff reports and other correspondence as appropriate and necessary.

4. Plan, coordinate, implement, promote, and oversee assigned programs, projects, and initiatives; oversee and participate in the development and implementation of program/project goals, objectives, policies, procedures, and priorities; oversee and participate in the development and implementation of strategies and workplans for the achievement of these goals.

5. Oversee and participate in the design, production, and distribution of a variety of promotional, marketing, outreach, and information materials, communications, and presentations; create press releases; serve as media contact for assigned programs.

6. Perform a range of duties involved in the identification, planning, development, and implementation of new and/or modified programs/projects that would promote and enhance the mission, goals, and objectives of the City; oversee or perform the necessary research and analysis to justify the appropriateness of implementing the proposed program/project; prepare presentation materials and background documentation; monitor project success using appropriate tracking and feedback systems.

7. Perform a range of duties involved in researching, negotiating, and monitoring assigned contracts and agreements with outside suppliers, service providers, leasing agents, and others; ensure work is performed in compliance with contracts and agreements.

8. Coordinate assigned services and program/project activities with those of other City programs, functions, departments and staff, boards, committees, and task forces as well as external agencies, groups, and the general public to ensure effective cooperation consistent with optimal efficiency, effectiveness, and economy; coordinate data, resources, and work products as necessary and upon request in support of a productive and positive working environment; represent the assigned area to public and private groups, organizations, and other City groups; provide information and assistance as appropriate.

9. Ensure that assigned program/project activities and services comply with relevant federal, state, and local laws, policies, and regulations.

10. May participate in the selection, training, and evaluation of assigned administrative support personnel; provide or coordinate staff training; work with employees to correct deficiencies.

11. Serve as primary contact and liaison for assigned functions and programs with other City departments and staff, the general public, and outside agencies and organizations; negotiate and resolve sensitive and controversial issues; explain, justify, and defend programs, policies, and activities.

12. Participate in the budget development process and budget monitoring activities for assigned areas of responsibility; collect and analyze financial data; review and analyze budget requests and budget changes; make recommendations and obtain final approval for changes; create data tracking and reporting systems; monitor monthly status.

13. Administer, write, and prepare assigned grants; monitor and prepare reports on authorized grant expenditures.

14. Attend and participate in professional group meetings; stay abreast of new trends and innovations in the fields of business and public administration and issues related to field of expertise.

15. May direct the work of support staff on a project or day-to-day basis.

16. Perform related duties as required.


 TYPICAL QUALIFICATIONS:
Knowledge of:

• Principles and practices of public administration.

• Organization and operation of municipal government.

• Municipal government functions specifically related to assigned program area.

• Operational characteristics, services, and activities of assigned program area.

• Principles and practices of program development and administration.

• Organizational and management practices as applied to the analysis and evaluation of programs, policies, and operational needs related to area of assignment.

• Principles and practices of contract negotiation, preparation and monitoring.

• Principles and applications of critical thinking and analysis.

• Techniques and formulas for administrative, financial, and comparative analyses.

• Methods and techniques of effective technical, administrative, and financial record keeping, report preparation, and presentation.

• Recent developments, research methods, current literature, and sources of information related to assigned programs and service areas.

• Principles and practices of budget preparation and administration and grant application and administration principles and practices.

• Finance and accounting systems.

• Principles of business letter writing.

• Federal, state, and local government organizations.

• Principles of supervision, training, and performance evaluation.

• Modern office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases.

• Principles, trends, methods, and techniques used in customer service, public relations, public information, and program education and promotion.

• English usage, spelling, grammar, and punctuation.

• Pertinent federal, state, and local laws, codes, and regulations.


Ability to:

• Perform a wide range of professional analytical duties involving the use of independent judgment and personal initiative.

• Independently plan, organize, direct, coordinate, and evaluate assigned programs, projects, events, or technical area.

• Quickly assimilate new information and adapt to changing priorities.

• Oversee and participate in the development and administration of program goals, objectives and procedures.

• Collect, evaluate, and interpret varied information and data.

• Select, train, and evaluate assigned staff may be required for some positions.

• Research, analyze, and formulate recommendations, work plans, and activities regarding planning, technical, and administrative issues.

• Analyze complex problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals.

• Read and interpret technical information.

• Prepare clear and concise technical, administrative and financial reports.

• Prepare clear, accurate and concise tables, schedules, summaries and other materials in statistical and narrative form.

• Establish and maintain various data collection, record keeping, tracking, filing, and reporting systems.

• Research, negotiate, manage, and monitor contracts and agreements.

• Understand the organization and operation of the City, assigned program, and of outside agencies as necessary to assume assigned responsibilities.

• Understand, interpret, and apply administrative and departmental policies and procedures as well as pertinent federal, state, and local laws, codes, and regulations.

• Properly interpret, ensure compliance with, and make recommendations in accordance with laws, regulations and policies.

• Identify and respond to community and organizational issues, concerns, and needs.

• Coordinate multiple projects and meet critical deadlines.

• Organize and prioritize timelines and project schedules in an effective and timely manner.

• Plan, schedule, and review the work and performance of subordinates in a manner conducive to proficient performance and high morale may be required for some positions.

• Participate in the preparation and administration of budgets.

• Operate and use modern office equipment including a computer and various software packages.

• Work under steady pressure with frequent interruptions and a high degree of public contact by phone or in person.

• Exercise good judgment and maintain confidentiality in maintaining critical and sensitive information, records, and reports.

• Communicate clearly and concisely, both orally and in writing.

• Establish and maintain effective working relationships with those contacted in the course of work.


ADMINISTRATIVE ANALYST II

Education/Training:
A Bachelor's degree from an accredited college or university with major course work in public administration, business administration, or a field related to area of assignment.

Experience:
Two (2) years of responsible professional level administrative and management analysis experience related to assigned area.


ADMINISTRATIVE ANALYST III

Education/Training:
A Bachelor's degree from an accredited college or university with major course work in public administration, business administration, or a field related to area of assignment.

Experience:
Five (5) years of responsible professional level administrative and management analysis experience related to assigned area, equivalent to the City's Administrative Analyst II classification. Time in classification is not sufficient to warrant moving from an Analyst II to an Analyst III. Employees must demonstrate the ability to assume independent responsibility for the most complex projects and assignments, to the satisfaction of Management staff. This is not an automatic flexing class series.


PHYSICAL DEMANDS AND WORKING ENVIRONMENT

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Environment: Work is performed primarily in a standard office setting.

Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information.

Location 

200 H Street

Antioch, CA 94509

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